Manager II, Meetings & Events

Summary

Join Tarsus Pharmaceuticals as their exceptional Meeting and Event Planner! Lead the planning and execution of corporate meetings and events, providing support for medical conventions. This key role demands strong project management, cross-functional communication, and collaboration. You will oversee pre-event planning, ensure flawless onsite execution, and manage vendor relationships. Success requires meticulous attention to detail, effective time management, and innovative problem-solving. This position offers a hybrid work environment with potential for remote work and a competitive salary and benefits package.

Requirements

• Bachelor’s Degree required with 8-10 years event planning experience and demonstrates in-depth pharma guidelines experience
• Exceptional Communication and Interpersonal Skills: Demonstrates strong written and oral communication, diplomacy with key stakeholders, and a positive, approachable demeanor that fosters collaboration and builds trust
• Strong Organizational and Project Leadership Abilities: Exhibits meticulous attention to detail, effective time management, and the ability to independently lead projects while managing multiple priorities in a dynamic environment
• Creative and Practical Event Planning Expertise: Brings practical knowledge of commercial meeting planning and offers innovative solutions for managing logistics, ensuring seamless execution of events and meetings
• Adaptable and Solution-Oriented Problem Solver: Thrives in ambiguity, proactively addressing challenges with effective problem-solving strategies and maintaining flexibility in changing schedules
• Professionalism with a Team-Oriented Approach: Maintains high accountability and dependability, leading with professionalism, a collaborative spirit, and a sense of humor that fosters a positive team dynamic
• Technical Proficiency and Resourcefulness: Proficient in Microsoft Office Suite, leveraging technical skills to enhance efficiency and deliver high-quality outcomes in all aspects of planning and execution

Responsibilities

• Lead Comprehensive Meeting and Event Planning: Oversee project planning and logistics for internal meetings, events, and conventions, ensuring all deliverables, timelines, and objectives are met
• Facilitate Cross-Functional Collaboration: Organize and lead planning meetings, track progress using master dashboards, and communicate logistics, travel guidance, and key details to internal attendees
• Execute On-Site Management: Provide hands-on oversight during events, including managing logistics for teambuilding activities, resolving issues in real-time, and ensuring a seamless attendee experience
• Vendor and Contract Management: Proactively build vendor relationships, manage contracts and payments, and coordinate RFP processes and sourcing for offsite meetings and events as needed
• Maintain Tools, Systems, and Processes: Build and manage registration platforms, develop meeting specifications, and maintain SOPs and best practices to support smooth operations
• Budget Oversight and Compliance Adherence: Track budgets closely, ensuring financial/due diligence adherence and fostering compliance with internal policies and regulatory requirements
• Innovative Event Support: Deliver creative solutions for teambuilding, logistics, and event enhancements while providing planning expertise and support for medical conventions and offsite meetings

Benefits

• Hybrid work environment
• Open to assessing remote if outside of geographical area
• The expected base pay range for this position is $131,200 - $183,800 plus bonus, stock equity, and comprehensive benefits
• Health, dental and vision insurance benefits
• Generous paid time off, including vacation, holidays, and personal days