Marketing Projects Coordinator

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BuildingLink

πŸ“Remote - United States

Summary

Join BuildingLink as a Marketing Projects Coordinator (Contractor) to support a wide range of marketing initiatives, including events and promotions. This project-based role requires strong organizational skills and experience in marketing operations or event coordination. You will manage project timelines, budgets, and vendor relationships, ensuring seamless campaign execution. The position offers a flexible, remote-first schedule with an hourly rate of $32-$35. This six-month contract may involve some 40-hour weeks during peak season. BuildingLink prioritizes employee well-being and offers a supportive work environment.

Requirements

  • Bachelor’s degree in Marketing, Communications, or a related field
  • 3-5 years of experience in a marketing operations or event coordination role, preferably in property management, specifically Condos or HOAs
  • Proficiency in Microsoft Office Suite and HubSpot; familiarity with Salesforce, SEMrush, and Google Analytics
  • Strong organizational skills with the ability to manage multiple projects, prioritize tasks effectively, and meet deadlines in a fast-paced environment
  • Experience coordinating events, including managing logistics, timelines, budgets, and vendor relationships
  • Basic understanding of digital marketing and content management systems, with the ability to support campaigns across multiple channels
  • Knowledge of brand standards and experience ensuring the quality and consistency of marketing materials

Responsibilities

  • Maintain and organize marketing collateral and design files in SharePoint for specific projects, ensuring materials are updated, properly labeled, and easily accessible
  • Create, update, and manage a detailed tracking system using tools like Jira or Asana to monitor deadlines and deliverables for assigned projects
  • Serve as the primary point of contact for internal marketing requests related to contracted projects, tracking, prioritizing, and communicating the status of these requests to ensure timely delivery
  • Coordinate internal and external meetings and project timelines to align stakeholders and ensure the on-time execution of deliverables
  • Assist with creating and managing timelines and budgets for project-specific events, campaigns, and deliverables
  • Develop and manage a tracking system for pre-event marketing deliverables, including attendee lists, emails, graphics, custom collateral, promotional items, signage, and tradeshow advertising opportunities
  • Coordinate logistics for contracted industry events, including registering for shows, processing invoices, securing booth utilities and technology equipment, ordering materials, and managing booth preparation, shipping, and setup logistics
  • Assist in creating and maintaining a post-event ROI calculator to evaluate the success of events related to contracted projects, tracking metrics such as lead generation, engagement, and revenue impact
  • Oversee the production and distribution of promotional and apparel items, signage, and event-specific collateral for project-based initiatives, ensuring alignment with brand standards
  • Source and recommend new promotional items for project deliverables, presenting options for approval and managing the ordering process
  • Maintain an inventory of marketing materials specific to contracted projects, ensuring all items are in good condition and ready for use
  • Collaborate with vendors to troubleshoot issues related to production or shipping, ensuring timelines for project deliverables are met
  • Assist in coordinating the development of content calendars for contracted projects by gathering input on relevant topics and ensuring deliverables are completed on time
  • Support the organization and maintenance of marketing collateral related to specific campaigns, ensuring updates are tracked and materials remain current
  • Review and provide feedback on copy for campaigns, social media, email marketing, and website updates tied to project objectives, ensuring accuracy and alignment with brand guidelines
  • Assist in the coordination of creative briefs for design and video projects, ensuring objectives, target audiences, and deliverable requirements for contracted work are clearly defined
  • Manage design and video deliverable timelines for contracted projects, coordinating with designers to ensure completion on schedule and within budget
  • Oversee the quality of graphic design deliverables related to project work, ensuring brand integrity and alignment with established guidelines
  • Provide assistance with ad-hoc data collection requests for contracted projects, ensuring accuracy and organization
  • Compile and organize monthly reconciliation reports for paid advertising expenses tied to contracted campaigns
  • Build and maintain standardized presentation templates for project-based reporting, ensuring consistency and ease of use for internal teams

Benefits

  • Hourly Rate: $32 -$35
  • Remote First, Flexible schedule
This job is filled or no longer available