Marketing Projects Coordinator

Summary

Join BuildingLink as a Marketing Projects Coordinator (Contractor) to support a wide range of marketing initiatives, including events and promotions. This project-based role requires strong organizational skills and experience in marketing operations or event coordination. You will manage project timelines, budgets, and vendor relationships, ensuring seamless campaign execution. The position offers a flexible, remote-first schedule with an hourly rate of $32-$35. This six-month contract may involve some 40-hour weeks during peak season. BuildingLink prioritizes employee well-being and offers a supportive work environment.

Requirements

• Bachelor’s degree in Marketing, Communications, or a related field
• 3-5 years of experience in a marketing operations or event coordination role, preferably in property management, specifically Condos or HOAs
• Proficiency in Microsoft Office Suite and HubSpot; familiarity with Salesforce, SEMrush, and Google Analytics
• Strong organizational skills with the ability to manage multiple projects, prioritize tasks effectively, and meet deadlines in a fast-paced environment
• Experience coordinating events, including managing logistics, timelines, budgets, and vendor relationships
• Basic understanding of digital marketing and content management systems, with the ability to support campaigns across multiple channels
• Knowledge of brand standards and experience ensuring the quality and consistency of marketing materials

Responsibilities

• Maintain and organize marketing collateral and design files in SharePoint for specific projects, ensuring materials are updated, properly labeled, and easily accessible
• Create, update, and manage a detailed tracking system using tools like Jira or Asana to monitor deadlines and deliverables for assigned projects
• Serve as the primary point of contact for internal marketing requests related to contracted projects, tracking, prioritizing, and communicating the status of these requests to ensure timely delivery
• Coordinate internal and external meetings and project timelines to align stakeholders and ensure the on-time execution of deliverables
• Assist with creating and managing timelines and budgets for project-specific events, campaigns, and deliverables
• Develop and manage a tracking system for pre-event marketing deliverables, including attendee lists, emails, graphics, custom collateral, promotional items, signage, and tradeshow advertising opportunities
• Coordinate logistics for contracted industry events, including registering for shows, processing invoices, securing booth utilities and technology equipment, ordering materials, and managing booth preparation, shipping, and setup logistics
• Assist in creating and maintaining a post-event ROI calculator to evaluate the success of events related to contracted projects, tracking metrics such as lead generation, engagement, and revenue impact
• Oversee the production and distribution of promotional and apparel items, signage, and event-specific collateral for project-based initiatives, ensuring alignment with brand standards
• Source and recommend new promotional items for project deliverables, presenting options for approval and managing the ordering process
• Maintain an inventory of marketing materials specific to contracted projects, ensuring all items are in good condition and ready for use
• Collaborate with vendors to troubleshoot issues related to production or shipping, ensuring timelines for project deliverables are met
• Assist in coordinating the development of content calendars for contracted projects by gathering input on relevant topics and ensuring deliverables are completed on time
• Support the organization and maintenance of marketing collateral related to specific campaigns, ensuring updates are tracked and materials remain current
• Review and provide feedback on copy for campaigns, social media, email marketing, and website updates tied to project objectives, ensuring accuracy and alignment with brand guidelines
• Assist in the coordination of creative briefs for design and video projects, ensuring objectives, target audiences, and deliverable requirements for contracted work are clearly defined
• Manage design and video deliverable timelines for contracted projects, coordinating with designers to ensure completion on schedule and within budget
• Oversee the quality of graphic design deliverables related to project work, ensuring brand integrity and alignment with established guidelines
• Provide assistance with ad-hoc data collection requests for contracted projects, ensuring accuracy and organization
• Compile and organize monthly reconciliation reports for paid advertising expenses tied to contracted campaigns
• Build and maintain standardized presentation templates for project-based reporting, ensuring consistency and ease of use for internal teams

Benefits

• Hourly Rate: $32 -$35
• Remote First, Flexible schedule