Membership, Development, and Finance Associate

Summary

Join our team as an Associate supporting the Membership, Development, and Finance (MDF) department! This primarily remote role (with 10% travel) offers a starting salary of $29.00-$35.00 per hour (adjusted for location). You will provide executive administrative support to the Vice President, MDF, manage MDF department projects, and contribute to a positive team culture. Responsibilities include project management using Monday.com, revenue-related project support, and maintaining organizational systems. The ideal candidate possesses 3 years of relevant experience, project management software proficiency, and strong communication skills.

Requirements

• 3 years of relevant work experience in a professional office environment, preferably at a nonprofit organization or membership association
• 1 year of experience with project management software, such as Monday.com
• 1 year of experience thinking independently and using discretion, initiative, creativity, energy, and discipline to support a senior leader
• Strong verbal and written communication skills
• Comfortable with ambiguity and thrive in roles that require flexibility, adaptation, and cross-functional collaboration
• Intermediate (or better) proficiency with Excel

Responsibilities

• Support the Vice President, MDF’s internal and external meetings, including scheduling, background research and agenda development, meeting notes, and action item follow-up
• Provide the Vice President, MDF, with administrative support, including completing expense reports and travel arrangements for external meetings and conferences (domestic and international)
• Assist the Vice President, MDF with contract and vendor management
• Provide administrative support for MDF’s annual work planning and track team progress throughout the year using Monday.com
• Provide administrative support for Vice President, MDF and Director, Development in revenue-related projects, including earned revenue initiatives, profitability analyses, and annual Council budgeting process
• Help maintain a strong, collaborative, and learning-oriented department culture by developing agendas, sharing materials, drafting meeting notes, and completing follow-up tasks for regular department meetings, bi-annual department retreats, and other team learning opportunities
• Assist the MDF team with operational activities including creating and maintaining standard operating procedures
• Coordinate MDF updates and communications with full Council staff
• Coordinate external MDF communications to key constituents via mail merge and/or Salesforce
• Ensure MDF Sharepoint folders and files are up-to-date, streamlined, and well-organized
• Update Salesforce records and reports to support Council database hygiene efforts
• Act as flexible department capacity, including supporting projects as assigned while staff are on sabbatical, parental, or other extended leave
• Contribute to overarching organization goals by participating in cross-functional working groups and serving as MDF liaison on interdepartmental projects
• Other duties as assigned

Preferred Qualifications

Interest in learning about the philanthropic sector and philanthropy-supporting organizations