Operations Coordinator

Summary

Join Assistantly's vibrant unicorn community as a Strategic Operations Coordinator! This remote, full-time role focuses on optimizing workflows and project execution across multiple teams using ClickUp. You will serve as the primary ClickUp administrator, implementing AI-powered automation, and collaborating with various departments. The ideal candidate possesses strong project management skills, ClickUp expertise, and a proactive approach. Competitive pay, profit sharing, and professional development opportunities are offered.

Requirements

• Strong ClickUp expertise (certification preferred) with experience in workflow automation and dashboard management
• Project management experience (PMP or equivalent preferred) with a proven ability to structure and track project execution
• Experience leveraging AI-powered automation tools for workflow optimization
• Excellent organizational skills with a keen eye for detail and process improvement
• Proactive and self-directed approach to managing cross-functional team projects
• Strong communication and writing skills to document meeting outcomes, assign tasks, and provide structured project updates
• Accountability-driven mindset with the ability to ensure deadlines are met

Responsibilities

• Serve as the primary ClickUp administrator, maintaining structured workflows, dashboards, and automation
• Optimize project tracking and task management to ensure accountability across teams
• Convert meeting outcomes into actionable tasks and monitor execution across departments
• Implement AI-powered automation tools to enhance operational efficiency
• Identify workflow inefficiencies and propose structured process improvements
• Assign, track, and escalate tasks to ensure the timely execution of high-priority initiatives
• Collaborate with leadership and various teams (finance, leasing, marketing, and investor relations) to ensure seamless workflow alignment
• Track KPIs, project milestones, and execution bottlenecks, providing weekly progress reports to leadership
• Provide ClickUp training and troubleshooting support to team members
• Ensure that all assigned tasks move forward efficiently without delays

Preferred Qualifications

• Experience in Commercial Real Estate or Investment Operations is a plus but not required
• Proficiency in Microsoft Outlook, SharePoint, and Excel

Benefits

• Competitive pay above market rates and Profit Sharing
• Permanent work-from-home opportunities
• Full-time positions tailored to your availability
• Health & Wellness Allowance
• Opportunities for professional development within the Assistantly community