Paralegal

Summary

Join a growing HOA management holding company as a detail-oriented Paralegal – Operations Support. You will provide legal and compliance support, manage contracts and regulatory filings, and ensure adherence to real estate laws. This role requires experience in real estate or corporate law, strong organizational skills, and the ability to manage multiple priorities. The position offers a fully remote opportunity within 30 miles of Downtown Chicago, a competitive salary and benefits package, and professional growth opportunities. You will work with a dynamic and collaborative team, supporting property managers, leadership, and legal counsel.

Requirements

• Bachelor’s degree in Paralegal Studies, Business Administration, Real Estate, or a related field preferred
• 2+ years of experience in a paralegal, legal assistant, or compliance role (experience in property management or real estate law preferred)
• Strong knowledge of contract management, lease agreements, and real estate compliance
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management/legal software (e.g., Yardi, AppFolio, Clio, or similar)
• Excellent communication and organizational skills with attention to detail
• Ability to work independently while collaborating with cross-functional teams

Responsibilities

• Maintain and organize legal documents, property records, contracts, and compliance files
• Assist in drafting, reviewing, and managing lease agreements, vendor contracts, and service agreements
• Ensure adherence to local, state, and federal real estate regulations, including Chicago-specific requirements
• Support the preparation of compliance audits, licensing renewals, and regulatory filings
• Serve as a point of contact for legal inquiries from vendors, property managers, and leadership
• Assist in onboarding new properties by ensuring all legal and operational documentation is complete
• Monitor contract deadlines, renewals, and compliance requirements for all managed properties
• Track and process invoices, vendor payments, and legal expenses
• Support budget preparation related to legal and compliance costs
• Collaborate with accounting and operations teams to ensure accurate financial reporting for property management activities
• Act as a liaison between property managers, leadership, and legal counsel
• Provide internal teams with updates on regulatory changes and compliance matters
• Assist in the preparation of meeting agendas, minutes, and operational reports

Preferred Qualifications

Familiarity with Chicago real estate regulations and local property laws is a plus

Benefits

• Fully remote position (applicants must live within 30 miles of Downtown Chicago)
• Competitive salary and benefits package
• Opportunities for professional growth and development in the real estate legal field
• A dynamic and collaborative work environment