Payroll Administrator

Summary

Join Foodsmart as a Payroll Administrator and manage the end-to-end payroll process, ensuring compliance with all applicable laws and regulations. You will process bi-weekly/monthly payroll, maintain accurate employee records, reconcile payroll expenses, and prepare financial reports. This role requires strong communication, problem-solving, and attention to detail. The position reports to the Controller and involves close collaboration with the accounting team. Foodsmart offers a remote-first work environment with unlimited PTO and comprehensive benefits. The salary range is $65,000-$80,000 per year, plus equity and benefits.

Requirements

• Be detail-oriented to ensure accuracy in handling sensitive payroll data
• Be an excellent communicator, both written and verbal, with the ability to collaborate across departments
• Be a strong problem solver, willing to work quickly to address discrepancies and resolve payroll-related issues efficiently
• Be able to prioritize tasks and work independently while maintaining accuracy and meeting deadlines
• Have a Bachelor’s degree in Accounting, Finance, or a related field
• Have 2+ years of experience as a Payroll Administrator, Payroll Specialist or similar, preferably within a corporate accounting department
• Have a strong understanding of payroll processes, tax regulations/compliance, and basic labor laws
• Have proficiency in payroll software (i.e. Rippling, Workday) and Microsoft Excel
• Have knowledge of accounting software and financial systems (preferably NetSuite)
• Have experience supporting organization(s) with employees (including part-time works, contractors) across multiple states
• Have a basic understanding of general accounting practices

Responsibilities

• Process Payroll: Process bi-weekly/monthly payroll for all employees, ensuring accuracy and timely execution
• Ensure Tax Compliance: Ensure accurate calculation, withholding, and remittance of payroll taxes in accordance with applicable federal, state, and local tax laws
• Maintain Employee Records: Maintain and update detailed employee payroll files, including salary adjustments, bonuses, commissions, benefits deductions, and tax information
• Payroll Reconciliation: Prepare detailed reports on payroll-related expenses and assist with month-end and year-end reconciliations. Collaborate with the accounting team to ensure payroll aligns with the company’s general ledger
• Financial Reporting Support: Assist in preparing payroll-related financial reports for internal stakeholders, including accounting, management, and compliance teams
• Audit & Compliance: Support internal and external audit processes by providing necessary payroll-related documentation and reports. Ensure payroll complies with all legal and regulatory requirements
• Employee Inquiries: Serve as the point of contact for employees with payroll-related questions and resolve issues in a professional and timely manner
• Confidentiality & Data Protection: Safeguard payroll information, ensuring confidentiality and adherence to company policies and applicable laws (e.g., GDPR, HIPAA)

Preferred Qualifications

Have a Payroll certification (e.g., CPP - Certified Payroll Professional)

Benefits

• Remote-First Company
• Unlimited PTO
• Flexible & remote location
• Healthcare Coverage (Medical, Dental, Vision)
• 401k, bonus, & stock options
• Registered Dietitian Sessions
• Wellness reimbursement