Talent & People Specialist

Summary

Join M-Files, a leading platform for knowledge work automation, as a detail-oriented and people-centric Talent Acquisition and People Operations Specialist. This hybrid role supports full-cycle recruitment, including sourcing, screening, and managing candidate experience, and expands into payroll coordination, benefits administration, and onboarding. You will partner with hiring managers, coordinate interviews, manage ATS workflows, and promote the employer brand. The position is a 3-4 month contract with benefits eligibility and an estimated August start date. You will assist with payroll, benefits processes, onboarding logistics, and HRIS updates. This role requires strong interpersonal and organizational skills, adaptability, and a passion for candidate and employee experience.

Requirements

• 4+ years of experience in Talent Acquisition or HR/People Operations roles
• Familiarity with ATS and HRIS platforms (Workable, Oracle, UKG, or similar)
• Strong understanding of U.S. employment laws and recruitment best practices
• Excellent communication, coordination, and problem-solving skills

Responsibilities

• Supporting our Director, Talent Acquisition (North America) in leading full-cycle recruitment for designated roles, including sourcing, screening, and managing the candidate experience from start to finish
• Partner with hiring managers to understand needs, draft job descriptions, and create strategic hiring plans
• Coordinate interviews, manage ATS workflows (Workable), and ensure timely communication throughout the process
• Promote and maintain our employer brand via LinkedIn, Built-In, and Glassdoor
• Engage passive candidates through sourcing channels and outreach campaigns
• Provide training and interview guides to panels and facilitate feedback sessions
• Assist with payroll coordination and ensure accuracy in employee records and job data
• Support benefits processes, including enrollments, life events, and questions from team members
• Manage onboarding logistics and serve as the point of contact during new hire orientation
• Serve as a backup to update employee records and manage HRIS entries in systems like UKG or Oracle
• Participate in annual compliance tasks, open enrollment, audits, and policy reviews

Preferred Qualifications

PHR, SHRM-CP, or Agile HR certifications

Benefits

• As a remote enabled company our employees enjoy the flexibility to establish their own life/work balance
• 10 paid holidays annually
• Unlimited PTO
• Matching 401K Plan (25% of employees' contribution up to the IRS max)
• Health insurance (PPO and HDHP/HSA plans offered)
• Dental insurance
• Vision insurance
• Employee Health Resource App
• Monthly Remote Stipend
• Life insurance (1x employee salary)
• Short-term disability (employer paid)
• Long-term disability (employer paid)
• Flexible Spending Plan (medical and dependent)