Payroll & HRIS Administrator

Summary

Join VirtualStaff365, a leading Australian-based offshore recruitment and staffing provider, as a Payroll & HRIS Administrator. You will administer the HRIS platform (Sprout), process bi-monthly payroll ensuring compliance with Philippine labor laws, generate reports, and address payroll queries. This role requires 3+ years of payroll administration experience, strong knowledge of Sprout Payroll & HRIS, advanced MS Excel skills, and excellent communication. The position offers a permanent work-from-home setup in Metro Manila, during Australian business hours. Benefits include HMO, annual leave, and a Christmas bonus.

Requirements

• Degree in HR, Finance, Business Administration, or related field
• 3+ years of payroll administration experience, preferably in Employer of Record (EOR) or BPO/outsourcing
• Strong knowledge of Sprout Payroll & HRIS (expert level)
• Advanced MS Excel and Google Workspace skills
• Strong numerical accuracy, organisational skills, and attention to detail
• Excellent written and verbal English communication (neutral accent)

Responsibilities

• Administer HRIS platform (Sprout) including user management, configuration, and data maintenance
• Set up payroll for new clients and employees (benefits, tax details, bank info)
• Monitor system integrations with Time Doctor and other platforms
• Provide employee self-service portal support and troubleshooting
• Process bi-monthly payroll, including wages, deductions, overtime, leave, and final pay
• Ensure full compliance with Philippine labour laws and government reporting deadlines
• Maintain accurate payroll records and provide compliance guidance to management
• Generate payroll reports, management dashboards, and client invoicing reconciliations
• Address payroll queries from staff and clients in a timely, professional manner
• Prepare documentation for internal/external payroll audits
• Maintain strict confidentiality for payroll and employee data

Preferred Qualifications

• Familiarity with Australian invoicing practices
• Preferably in Metro Manila

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)