Payroll Analyst

Summary

Join Rocket.Chat as a Payroll Analyst and ensure accurate and timely payroll processing, complying with regulations. You will maintain employee records, handle benefits administration, and support audits. This mid-level role also involves managing office supplies, infrastructure, and accounts receivable. You will collaborate with various departments and optimize payroll processes. The position offers a hybrid work arrangement in Porto Alegre, Brazil, and includes a comprehensive benefits package. Rocket.Chat is a leading open-source communication platform with a global presence.

Requirements

• Payroll
• Advanced English skills
• Advanced Google Sheets/Excel
• Payroll review and integration with accounting/finance systems
• Administration of employee benefits (meal/food allowances, health/dental insurance, courses, life insurance)
• Proven experience with end-to-end payroll processing (multi-state and/or international preferred)
• Solid understanding of payroll tax laws, wage garnishments, and labour compliance
• Experience with payroll reconciliations and audit support
• Familiarity with general accounting principles related to payroll
• Bank reconciliation
• Accounts receivable management (invoicing, collections, receivables posting)
• Interaction with banks (operations, statements)

Responsibilities

• Process payrolls accurately and on time, including base pay, overtime, bonuses, and deductions
• Maintain employee payroll records, including new hires, terminations, tax setups, and direct deposit information
• Ensure payroll compliance with local, state, and federal laws, including tax filings, wage laws, and garnishments
• Support internal and external payroll audits by providing documentation and resolving discrepancies
• Respond to employee inquiries regarding payroll issues, tax withholdings, and pay statements
• Collaborate with HR, Finance, and external vendors to optimise payroll processes and resolve system issues
• Oversee day-to-day office operations and facilities in Porto Alegre
• Collaborate cross-functionally to streamline financial and administrative workflows
• Review and coordinate the integration of payroll data into finance and accounting systems
• Administer employee benefits, ensuring accurate data and timely updates across platforms
• Manage logistical tasks such as mail and parcel handling, and oversee internal inventory
• Invoice, reconcile, and manage accounts receivable processes
• Support bank reconciliation and cash flow management activities
• Assist with payroll closing and ensure compliance with employee benefits regulations
• Maintain and control fixed assets, including registration, tracking, and movement

Preferred Qualifications

• Vendor and service contract management (cleaning, security, office support)
• Office supply and infrastructure maintenance control
• Vendor relationship and payment scheduling
• Handling parcel pick-up and drop-off at the post office (Correios)
• Basic asset management: overseeing laptops and IT equipment located in the office
• ERP systems (preferably NetSuite)
• Banking platforms (e.g., Wise, Brex, Santander, etc.)
• Passion: Genuine enthusiasm for what you do and how it contributes to our company's mission
• Dream: Proactively seek out opportunities and challenges to achieve extraordinary results. If you're someone who takes initiative and is always striving to improve, you'll fit right in
• Own: Take ownership of your work, set high standards for yourself, and be accountable for outcomes, demonstrating a strong sense of responsibility and commitment
• Trust: Recognising the importance of trust and support and actively working towards a collaborative and inclusive workplace
• Share: Communicating openly and transparently ensures clarity and honesty in interactions

Benefits

• Fully Remote & Flexible Working Hours
• Unlimited Paid Time Off, Holidays and Vacation
• Company Laptop
• Remote Benefit
• ITalki
• Courses and Books
• Stock Options
• Multicultural Environment
• Vibrant Company Culture