Payroll and Total Rewards Lead

Summary

Join Grow Therapy as a Payroll and Total Rewards Lead, where you'll manage and optimize payroll operations while supporting the development and administration of our total rewards strategy in a fast-paced, multi-state environment. This role goes beyond processing payroll, ensuring accuracy, compliance, and efficiency while navigating complex federal, state, and local regulations. You'll also contribute to key initiatives in compensation and benefits, helping to align our rewards programs with company goals and employee needs. You'll play a critical role in maintaining adherence to employment laws, labor standards, and company policies, leveraging your expertise in payroll systems, total rewards, critical thinking, and problem-solving. The ideal candidate is proactive in identifying compliance risks and compensation challenges, implementing solutions that keep the company ahead of evolving regulations.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, HR Management, or related field (or equivalent experience), with 3-5 years in a payroll function, preferably in a fast-paced or tech/start-up environment
• Experience managing multi-state payrolls for 500+ employees, including exempt and nonexempt as well as payments for 1099 contractors
• Strong understanding of payroll compliance, state/federal employment laws, and regulations
• Proficiency in payroll systems and data flow; ability to learn new software and processes quickly. Rippling and NetSuite experience preferred
• Advanced skills in MS Excel/Google Sheets and proficiency in MS Word/Google Docs
• Ability to manage multiple tasks, meet deadlines in a fast-changing environment, and exercise sound business judgment
• Strong interpersonal skills with the ability to work independently and cross-functionally, effectively communicating complex information
• Demonstrated discretion, attention to detail, a tech-savvy mindset, and a positive attitude during high-volume periods

Responsibilities

• Manage full-cycle bi-weekly and semi-monthly payroll via Rippling across multiple subsidiaries and nearly all 50 states, including off-cycle batches for corrections, terminations, equity releases, and reimbursements
• Review and process bi-weekly hours, resolve timekeeping issues with managers, and ensure accurate, compliant payments for 1099 contractors in the U.S. and globally
• Support the design, implementation, and administration of compensation programs, including salary benchmarking, pay structures, and annual review processes to ensure internal equity and market competitiveness
• Manage and optimize employee benefits programs, partnering with vendors and internal stakeholders to ensure offerings are compliant, cost-effective, and aligned with employee needs
• Support payroll compliance, including multi-state tax withholding, garnishments, and key audits (e.g., 401k, workers’ compensation, and external financial audits)
• Provide payroll reports to Finance, Legal, and People Operations, maintain accurate records, and oversee W-2 reviews for timely, accurate issuance
• Assist with payroll system implementations, automation, and scalable solutions for benefits enrollment, payroll reporting, and compliance
• Oversee leave and 401k administration in partnership with People Operations and create monthly reconciliation reports for benefits, 401k, and equity awards
• Develop and maintain standard operating procedures, monitor payroll inquiries, and assist with other duties and ad-hoc projects as assigned

Benefits

• The chance to drive impact within the mental healthcare landscape from day one
• Comprehensive health insurance plans, including dental and vision
• Flexible working hours
• Flexible Time Off
• Company-wide winter break
• Mental health mornings (2 hours each week)
• Wellness Stipend
• In-office meals and snacks
• Continuous learning opportunities
• Competitive salary
• The opportunity to help build a rapidly scaling start-up organization by taking strong ownership of your work, mentorship, and our unbounded leadership opportunities