Payroll Specialist

Summary

Join Monarch Communities as a Payroll Specialist and contribute to our supportive team. This hybrid role (two days in Morristown, NJ office, three days remote) involves processing weekly and bi-weekly payroll for multiple locations, ensuring accuracy and compliance. You will verify payroll entries, reconcile records, advise supervisors on policies, and prepare various reports. The ideal candidate possesses 3+ years of multi-state payroll administration experience, strong knowledge of payroll, and proficiency in MS Office, especially Excel. A degree in business administration or a related field is required. This position offers a competitive salary ($70,000-$80,000), comprehensive benefits, and opportunities for professional growth.

Requirements

• Associate or bachelor’s degree in business administration or related
• 3+ years multi-state payroll administration
• Ability to handle sensitive information and maintain a high level of confidentiality
• Strong knowledge of payroll
• Proficient in MS Office (especially Excel)
• Problem solving skills
• Team player, highly organized

Responsibilities

• Process weekly and bi-weekly payroll for multiple locations, including collection and review of timesheets for accuracy, communicating with program supervisors to resolve any discrepancies, and inputting all timesheet data, garnishments, time-off accruals, and travel reimbursements
• Verify and audit payroll entries for accuracy, including new hires, terminations, leaves of absence, rate changes, etc. Input standard hours, tax data, direct deposit information, insurance eligibility, and accrual codes, and submit payroll information
• Assist with the audit and reconciliation of the payroll register against timesheet records after processing to ensure accuracy and completeness
• Advise program supervisors on policy and procedures pertaining to payroll
• Track garnishments; prepare weekly and biweekly garnishment reports for payment processing for Accounts Payable
• Prepare time off accrual reports for distribution to communities and pay out of accruals for terminations, etc. Assist programs in reconciling accrual balances with payroll and time-off data
• Generate and review reports as needed by Supervisor
• Update salary allocation changes to the payroll system
• Provide report generation for weekly and biweekly audit prior to payroll transmission
• Prepare and process Quarterly Tax Returns, as well as W2s and 1099s with accuracy and attention to detail
• Process weekly and bi-weekly general ledger and overtime reports
• Investigate and resolve any discrepancies in payroll
• Assist with benefit and Worker’s Compensation audits
• Ensure compliance with federal, state and local laws and regulations related to benefits and payroll
• Other duties as assigned

Preferred Qualifications

Experience with UKG payroll software is preferred

Benefits

• Paid Time Off (PTO)
• Medical Coverage
• Health Advocacy
• Dental Coverage
• Vision Coverage
• Ancillary Benefits (Life/AD&D, Short Term Disability and Long Term Disability)
• Voluntary Life
• Flexible Spending Account
• 401(k) Retirement and Matching
• Employee Assistance Program
• Employee Discount Program
• Free Parking
• Supportive Leadership
• Referral Bonuses