Personal Assistant

Summary

Join RateHawk, a part of Emerging Travel Group, as a Personal Assistant and play a pivotal role in supporting the team. You will manage the MD’s calendar, organize meetings and events, handle administrative tasks, and contribute to department projects. This is a remote position requiring at least one year of administrative support experience. The role demands strong organizational and communication skills, proficiency in Microsoft Excel and PowerPoint, and fluent English. RateHawk offers various benefits including flexible schedules, remote work, internal training programs, and compensation for external training.

Requirements

• At least 1 year of experience in administrative support for executives or/and project management
• Ability to manage calendars and schedules
• Skills in organising and coordinating meetings, calls, and events
• Experience in planning business trips, including booking tickets and hotels
• Skills in managing representation expenses and preparing reports
• Skills in preparing presentations
• Fluent English (both written and spoken)
• Proficiency in Microsoft Excel and PowerPoint

Responsibilities

• Managing the MD’s calendar and schedule
• Organising and coordinating meetings, calls, and events
• Administration of various department activities, including collection of domain-related materials and contribution to general information
• Handling notes during meetings, updating agendas and other documents used to organize events
• Administration of quarterly planning
• Administration of task trackers (Asana), communication channels (Slack), and knowledge base (Confluence)
• Collection and management of different data used by the department: instructions, Project documentation, research, presentations, memos, postmortems, etc
• Securing standards of data provided across the department
• Contribution to department-related projects

Benefits

• Flexible schedules and opportunity to work remotely
• Ambitious and supportive team who love what they do, appreciate each other, and grow together
• Internal programs for adaptation and training, development of soft skills, and leadership abilities
• Partial compensation for participating in external training and conferences
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world
• Corporate prices on hotels and travel services
• MyTime Day Off - an extra non-working day without loss of compensation