Personal Assistant

Summary

Join Zoi, a company building the digital evolution of enterprise customers, and become part of our expanding team in Stuttgart. As a CEO's Executive Assistant, you will manage the CEO's calendar, coordinate travel, handle communication, organize meetings and events, prepare documents, manage expenses, and support special projects. This role requires exceptional organizational and time-management skills, strong communication skills, proficiency in Google Workspace or Microsoft Office Suite, and fluency in German and English. A valid driver's license and access to a reliable vehicle are also necessary. Zoi offers various bonus models, flexible working hours, remote work options, individual certification and training plans, financial support for childcare, and free Friday lunches.

Requirements

• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively and manage multiple deadlines in a dynamic environment
• Strong sense of flexibility and adaptability to changing priorities and last-minute requests
• Must possess a valid driver's license, a clean driving record, and a genuine enjoyment of driving. Access to a reliable vehicle for work-related travel is provided
• Excellent verbal and written communication skills
• Proficiency in Google Workspace or Microsoft Office Suite
• Proactive, resourceful, and able to work independently with minimal supervision
• Proficiency in German and English
• Strong problem-solving skills and a "can-do" attitude

Responsibilities

• Proactively manage and coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements
• Arrange travel itineraries (e.g. flights, accommodation) both locally and potentially further afield. This will include driving the CEO to various meetings and appointments as required
• Serve as the primary point of contact for internal and external stakeholders. Screen and prioritize calls, emails, and correspondence, responding promptly and professionally
• Organize and coordinate meetings, including preparing agendas, presentations, and other materials, taking minutes and arranging catering
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail. Maintain organized and efficient filing systems (both physical and digital)
• Process and manage expense reports in a timely and accurate manner
• Assist with special projects and initiatives as directed by the CEO, demonstrating adaptability and a willingness to take on new challenges

Preferred Qualifications

Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior-level executives

Benefits

• Various bonus models
• 20 % of your working time is available for experimenting and education
• Constant training and development
• Absolutely flexible working hours and work remotely from any of our locations
• Individual certification and training plan
• Financial support for childcare
• Regular free Friday lunch