Vestd is hiring a
Personal Assistant in United Kingdom

Summary

Our CEO is seeking a highly organized and proactive Personal Assistant to optimize his time, support him with covering both work and personal activities, and develop processes and systems for more responsibility and autonomy. The role involves regular in-person meetings with the CEO and requires the candidate to be based in the Richmond/Twickenham area.

Requirements

• At least five years of recent experience
• Impeccable attention to detail and high degree of accuracy
• Discretion and trustworthiness: the ability to handle sensitive information confidentially
• Strong command of both written and verbal English
• Ability to prioritise and multitask efficiently, demonstrating initiative and flexibility when faced with evolving priorities
• Good working knowledge of word processing, spreadsheets, presentations (particularly MS Office and Google Suite)
• Exceptional interpersonal skills with a track record in delivering high quality stakeholder management at all levels
• Embracing new ideas, challenges and change with positivity and a hands-on approach
• Ability to work proactively without oversight, demonstrating an entrepreneurial and problem-solving mindset

Responsibilities

• Provide high level administrative support to the CEO and wider team when required
• Ultimately own and manage his diary
• Manage all internal and external communications, including email & slack email ‘Inbox’ management, prioritising and flagging email correspondence for review
• Prepare meeting documentation including briefing notes, presentations and agendas along with other admin support
• Conduct research on various topics as assigned
• Make travel bookings and visa applications for the CEO and wider team (where required) including travel itineraries and appropriate ticketing
• Prepare and submit CEO’s expense reports
• Support with ad-hoc administrative duties for the wider team where appropriate

Preferred Qualifications

• B2B SaaS experience
• Experience of working in a remote team
• An understanding of how equity works

Benefits

• A flexible working environment to help you achieve the best work/life balance
• Equity of course!
• Team retreats twice a year, which includes an overnight stay and a big focus on fun and team cohesion
• A personal training and personal development budget to keep your career and professional growth on track
• Great team ethos, connect through regular team and company socials
• Support with home working equipment
• Monthly recognition scheme, where we celebrate our folk