Personal Assistant to CEO

Summary

Join Pearl Talent and work as a Senior Executive Assistant to the Founder & CEO of a fast-growing fintech company. This fully remote role, adhering to GMT+8 working hours, offers a competitive salary and requires 5+ years of experience as an Executive Assistant. You will play a pivotal role in advancing the company's mission by managing priorities, streamlining operations, and fostering strategic partnerships. The position involves coordinating cross-functional initiatives, representing the organization at events, and managing the CEO's calendar and inbox. This is a high-impact role requiring strong communication, organizational, and problem-solving skills. The company offers a comprehensive benefits package including generous PTO, health coverage, mentorship, and professional development opportunities.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar high-impact role
• Strong written and verbal communication skills, with the ability to engage C-level executives and investors
• Expertise in tools like Microsoft Office Suite, Google Workspace, and task management platforms (e.g., Asana, Slack)
• Proven ability to manage sensitive information with discretion
• Exceptional organizational skills and the ability to manage multiple priorities effectively

Responsibilities

• Maximize the CEO’s effectiveness by managing priorities, streamlining operations, and fostering strategic partnerships
• Coordinate cross-functional initiatives, ensuring key deliverables align with the company’s long-term goals
• Represent the organization at events and with key stakeholders, reinforcing its innovative and mission-driven identity
• Collaborate closely with the CEO to execute high-impact projects, conducting market research and data analysis to support informed decision-making
• Identify inefficiencies or gaps in the business and propose solutions to increase productivity
• Lead cross-functional initiatives from concept to completion, managing stakeholders and tracking progress
• Oversee special projects like product launches and events, ensuring timely and successful delivery
• Manage scheduling and email triage with a focus on interpreting priorities and maximizing the CEO’s impact
• Prepare agendas, track follow-ups, and ensure effective communication with internal and external stakeholders
• Build and manage relationships with key partners, investors, and advisors
• Represent the organization at industry events, coordinating the leadership team’s presence and networking opportunities
• Optimize internal processes, ensuring seamless information flow and knowledge sharing
• Track and forecast budgets for initiatives under your purview, balancing cost-effectiveness with quality outcomes

Preferred Qualifications

• Experience in fintech or a startup environment
• Familiarity with CRM platforms such as Salesforce or HubSpot
• A background in managing both professional and personal commitments for executives

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 20 days of paid time off per year, in addition to public holidays and sick leave
• Health Coverage: Comprehensive benefits after three months
• Direct Mentorship: Collaborate with seasoned industry leaders
• Learning & Development: Access to resources for professional growth
• Global Networking: Work alongside a diverse, international team
• Work-Life Balance: Flexible hours supporting a healthy lifestyle