Procurement Associate

Summary

Join Finalis, a rapidly growing, fully remote company building the world's largest investment banking platform. As a member of the Finance Team, you will play a key role in developing and implementing vendor management strategies. You will be responsible for vendor selection, onboarding, performance evaluation, and offboarding, ensuring compliance with Finalis policies and industry standards. This position requires strong communication, analytical, and negotiation skills, along with experience managing software and hardware vendors. Finalis offers a competitive salary, remote work flexibility, generous paid time off, and professional development opportunities.

Requirements

• You have exceptional written and spoken English
• You have a minimum of 4+ years of relevant work experience
• You have Google Workspace experience
• You have excellent communication skills
• You have strong organizational skills
• You can handle confidential information
• You have the ability to work swiftly with a high sense of urgency and be comfortable with shifting priorities and deadlines
• You are a self-starter, quick learner and highly organized with attention to detail
• You have the ability to follow up; know what's going on at all times and respond quickly
• You are flexible, patient, persistent and have a team spirit attitude
• Proven experience managing software vendors, cloud and on premises
• Proven experience managing hardware vendors in the US and Latin America
• Familiar with ISO 27001 and/or SOC2 vendor management practices
• Program and project management, business delivery, business administration, or in a related area
• Bachelor's degree in a related field
• Detail-oriented and ability to multitask effectively and demonstrate exceptional analytical, problem-solving, organizational and decision-making skills
• Adept at negotiating vendor contracts with strong negotiation, management and decision-making skills
• Self-motivated individual who has the ability to embrace the role and drive change
• Comfortable interacting with multiple teams and leaders on a regular basis
• Proven analytical skills and strategic thinking
• Strong interpersonal skills with ability to communicate effectively at multiple levels of an organization in English (verbal and written)
• High degree of comfort with business and technology language
• Ownership mentality with a deep sense of accountability over results
• A wide degree of creativity and latitude is required

Responsibilities

• Help develop a “buy versus build” approach with applicable Finalis stakeholders
• Be a leader of vendor management by working with Finalis teams to support vendor purchasing, strategic needs, analysis and procurement processes
• Maintain a single source of vendor truth for Finalis
• Evaluate Finalis team requirements for vendor products and services
• Conduct research and Request for Proposal on available vendors to determine which offer best pricing and quality
• Research, analyze and evaluate vendors and recommend new vendor purchases and existing vendor cancellations and extensions
• Meet with suitable vendors to assess their products and services, negotiate pricing and communicate related concerns
• Implement vendor selection programs to ensure best vendors are secured
• Establish standards by which to assess vendors and their performance after approval
• Managing relationships with Finalis vendors and serve as Finalis’ point of contact with vendors across Finalis teams
• Liaise with Finalis teams to include finance, information security, legal and the project management office (PMO) to manage Finalis vendors, including vendor agreements
• Monitor vendors to ensure compliance with Finalis policies, attending vendor meetings and informing vendors and key stakeholders of their responsibilities
• Provide oversight of vendors and ensure adequate vendor performance of vendor contracts with Finalis and compliance with industry standards and service levels
• Review and track vendor activity to ensure applicable deadlines are met
• Evaluate Finalis management programs and identify ways to improve them
• Perform quarterly review of vendors and provide feedback to Finalis management
• Complete risk assessment of Finalis vendor and Finalis’ vendor management program
• Perform additional duties as assigned by Finalis management
• Develop and implement processes and guidelines for vendor selection, onboarding, performance evaluation, and offboarding
• Monitor and manage costs associated with vendor services. Contribute to budgeting and forecasting processes in relation to vendor expenses
• Act as the primary point of contact for resolving any disputes or issues that arise with vendors

Benefits

• 100% Remote work (Work from wherever you want!)
• Competitive USD salary
• High-Speed Internet expenses allowance
• Generous Paid time-off (Vacation Time!)
• Additional 17 Flex Days (to use in national holidays or personal matters)
• Professional Growth Benefits in our E-Learning Platform (Coursera) (take your skills to the next level!) 🚀
• People Team Partner (to target your roadblocks and customize an action plan for your career path)
• Buddy Program
• Virtual After-Office Activities
• Diverse Culture & Inclusive environment