Procurement Coordinator

Summary

Join TrueML, a mission-driven financial software company, as a Procurement Coordinator! This remote position, based in the San Jose, Costa Rica metropolitan area, is crucial for maintaining efficient procurement operations. You will manage administrative tasks, coordinate processes, and ensure strong vendor relationships. Responsibilities include vendor setup, audit support, documentation maintenance, contract management, communication with stakeholders, report generation, and general administrative support. The ideal candidate is detail-oriented, proactive, and tech-savvy, with strong communication skills. Previous administrative or coordination experience is preferred, and a high school diploma is required.

Requirements

• Residency : Must currently reside in the San Jose, Costa Rica metropolitan area
• Organization : Exceptional organizational skills with a keen eye for detail
• Communication: Strong written and verbal communication skills in English. Ability to communicate clearly and professionally with internal stakeholders and external vendors
• Tech Savvy: Proficiency with standard office software (e.g., Google Workspace, Microsoft Office Suite). Experience with procurement or contract management software is a plus
• Time Management: Proven ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines in a remote work environment
• Proactiveness: A self-starter attitude with the ability to work independently and anticipate team needs
• Education : High school diploma or equivalent required

Responsibilities

• Assist with the end-to-end vendor setup process, ensuring all necessary documentation and system entries are completed accurately
• Support vendor audit activities by collecting required information, organizing documentation, and coordinating with internal teams and vendors
• Maintain and update procurement process documentation and workflows within our systems
• Manage and meticulously maintain the central vendor contract repository, tracking key contract milestones such as renewal dates, expiration dates, and other critical terms
• Proactively communicate with internal stakeholders across various departments to provide status updates, request information, and send reminders to ensure timely completion of procurement-related tasks
• Assist the procurement team with generating reports on vendor activity, contract status, and other relevant metrics
• Provide general administrative and clerical support to the procurement team as needed

Preferred Qualifications

• Previous experience in an administrative, support, or coordination role is highly preferred
• Experience within a procurement, finance, or legal support function is advantageous but not mandatory
• An Associate's or Bachelor's degree in Business Administration or a related field is a plus

Benefits

• Unlimited PTO
• Medical benefit contributions in congruence with local laws and type of employment agreement