Procurement Specialist

Summary

The job description is for a remote Procurement Specialist role at JumpCloud, a fast-growing SaaS company that centralizes management of user identities and devices. The role involves managing procurement processes, collaborating with various teams, and assisting in creating a centralized procurement forum. The ideal candidate should be analytical, detail-oriented, proactive, and proficient in procurement platforms.

Requirements

• Capable of building trust and collaborating effectively across functions
• Highly analytical and detail-oriented, with a curious mindset
• Proactive and consistent communicator, fostering clear and timely information sharing
• Platform Proficiency - Experienced with procurement (P2P) and Travel and Expense (T&E) platforms
• Procurement Process Knowledge - Well-versed in both Strategic Sourcing and Purchasing within Procurement processes
• Moderately proficient in Google Sheets, Slides, Excel, and PowerPoint
• Maintains a high level of integrity and professionalism, handling confidential information with discretion
• Excels in an ever-changing environment, demonstrating adaptability and quick problem-solving
• Contract Management - Familiarity with Contract Lifecycle Management (CLM) tools and contract repositories
• Builds strong working relationships, contributing to effective teamwork and collaboration

Responsibilities

• Reviewing daily the procurement queue making sure that requests are being actioned as appropriate
• Setting up discussions as needed with the business, supplier and other stakeholders as needed to help drive alignment, address questions and drive outcomes
• Collaborate with Legal as needed to ensure documentation and version control is being managed and the correct final documents are being queued to Legal for signatures
• Assist with the collection of any supplier documentation needed to onboard the supplier into the company
• Assist in creating a centralized procurement forum whereby we can respond to general procurement inquiries and provide guidance as to process, steps, preferred suppliers, etc
• Coordinate and participate in supplier business reviews
• Provide support and feedback related to our T&E policy
• Reach out and engage suppliers related to negotiations, contracts, security documentation needs and set up
• Support the travel category and administration within our Travel Agency partner
• Provide support on continuous improvement projects and initiatives
• Support running Strategic Sourcing processes and handling negotiations with suppliers

Preferred Qualifications

• Holds a Bachelor's degree in Supply Chain, Business, or a related field
• Brings 5 years of valuable experience in Procurement, ideally within a global context
• Bilingual in English and Spanish, coupled with practical contract experience
• Demonstrates hands-on experience with procure-to-pay solutions, showcasing a nuanced understanding of the process
• Familiarity with tools such as Jira and Expensify, highlighting a tech-savvy approach to streamline processes
• Contract Lifecycle Management (CLM): Exhibits experience with Contract Lifecycle Management (CLM) solutions, indicating proficiency in managing contracts throughout their lifecycle
• Displays expertise in the Procurement Travel and Expense (T&E) category, providing added value to the role