Remote Project Accounting Coordinator

Summary

Join Benesch, a growing planning, engineering, and professional services firm, as a Project Accounting Coordinator. Prepare client invoices, reporting for Project Managers, and respond to billing inquiries. Coordinate with Project Managers and clients to resolve issues. Process unit costs and subconsultant invoices. Review project information forms and establish new projects in accounting software. Prepare client invoices and supporting documentation.

Requirements

• Intermediate knowledge of Microsoft Word, Excel and Outlook
• Advanced use of accounting software as it relates to the duties and responsibilities above
• Ability to work independently on multiple concurrent tasks
• Maintain confidentiality
• Excellent communication skills, verbal and written
• Adaptable to change in work environment

Responsibilities

• Prepare monthly summary reports for Project Managers
• Send monthly project progress reports and other requested accounting software reports to assigned Project Managers
• Coordinate with assigned Project Managers and/or clients to resolve all issues and questions related to billing and any subconsultant payments
• Process unit costs and subconsultant invoices as assigned
• Review Project Information Forms and establish new project/clients in accounting software
• Prepare client invoices and any supporting documentation needed
• Verify labor and project direct costs are properly at contractual rates
• Verify contract terms and limits assuring client and billing terms are correct in accounting software
• Assist Project Managers with accounts receivable issues and questions
• Prepare period billings
• Review significant revenue fluctuations with the Project Manager to ensure accuracy on invoices
• Report unbilled after each billing cycle to the Senior Project Coordinator
• Identify over-run concerns relating to DBE participation
• Maintain contract files
• Assist with year-end procedures and governmental audit requests
• Update accounting software for project closeouts
• Organize transfer of accounting financial records in conjunction with annual project close-out procedures
• Miscellaneous projects as assigned

Benefits

• Insurance
• Retirement benefits
• Paid time off
• Remote work, flexible hours
• Life and disability insurance
• Bonuses and incentives
• Professional development opportunities
• Wellness programs
• Family and parental leave