Project Coordinator

Summary

Join Meteor as a Project Coordinator and provide primary oversight, coordination, and facilitation for project business. You will establish project milestone schedules, prepare project quotes, ensure proper use of customer purchasing cooperatives, and estimate costs. This role requires coordinating activities between internal teams, scheduling meetings, and attending customer meetings. Occasional travel may be required. The position demands strong project management, mathematical, and customer service skills, along with proficiency in Microsoft Office Suite and Salesforce.

Requirements

Attend an in-person cultural orientation (approx. 1 week) which requires travel to our home office in Gainesville, FL

Responsibilities

• Establish a pre-PO project milestone schedule working with the customer’s target install date and target PO date
• Meet established milestone target dates to ensure timely purchasing of project to meet installation window
• Prepare and review a purchase-ready project quote which meets acceptable Meteor established margins
• Ensure proper use of customer purchasing cooperatives (various contracts)
• Estimate freight and installation costs and obtain actual freight and install costs pertaining to each project
• Be responsible for setup of full internal and external project plan and calendar/events in Insights project interface customer portal
• Coordinate activities between Learning Environment Specialist, Interior Designer, Learning Experience Coordinator, and Project Manager (internal project Team)
• Schedule video call project status meetings with internal project team ensuring everyone is on track to meet agreed upon milestone dates
• Lead the initial project brief and attend the project turnover to the assigned Project Manager
• Attend in-person and virtual key customer meetings to ensure accuracy and efficiency in revision processes
• May require occasional overnight travel such as but not limited to, driving out of one’s hometown and/or flying to another city or state in the US
• Demonstrate knowledge of bringing together organizational resources, timelines, and communications to achieve project deadlines on time and with team member acceptance. Adjust actions in relation to others' actions, situational needs, and limited resources
• Demonstrate knowledge of general industry calculation methods (such as MSRP vs. NET Cost vs. SELL Price), manufacture discount structures, ratios to percentages, statistics, gross profit margins, and cost-plus method
• Provide a positive experience to fellow employees and departments within Meteor. Work cooperatively to harmonize processes and procedures and negotiate expectations
• Provide stellar customer service when interacting with customers by clearly communicating and using positive language that represents Meteor. This may include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Demonstrate knowledge of administrative and clerical procedures of our systems and additional file management and system updates
• Communicate clearly with others to convey information effectively
• Deal calmly and effectively with stressful situations
• Demonstrate the ability to embrace change in a highly innovative workplace
• Demonstrate a strong preference to work with others and being personally connected with others on the job
• Demonstrate the ability to be sensitive and empathetic to others' needs and challenges while providing help to accomplish required tasks
• Demonstrate a commitment to professional development and an understanding of the implications of new information for current and future problem-solving and decision-making
• Demonstrate a high attention to detail in completing work tasks
• Demonstrate the ability to analyze information and logically problem solve work-related issues
• Demonstrate knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and Salesforce
• Demonstrate knowledge of Microsoft Windows

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace