Project Manager

Summary

Join the Wikimedia Foundation as a contract Project Manager in the Communications department! Reporting to the Senior Manager of Program Management, you will collaborate with project managers and various teams on projects aligned with the Foundation's annual plan. This remote position, ideally located in the Eastern Standard Time zone, involves managing cross-team initiatives and supporting a small, experienced team. You will liaise with writers, designers, marketers, and communications specialists. The role focuses on effectiveness, improving team capabilities, and ensuring on-time project completion. You will track and report metrics, foster healthy team dynamics, and help balance workloads while mitigating scope creep.

Requirements

• 2+ years of experience in project management, or related roles
• 2+ years of experience working remotely with a distributed team
• Experience using Asana, our project management software, and the Google suite
• Strong project management skills: prioritization, organization, planning, time management, stakeholder management, facilitation, problem solving, and decision-making
• Familiarity and comfort with different communication styles, experience with various cultures and projects crossing multiple time zones
• Ability to anticipate risks, build relationships and trust, influence without authority, and effectively enforce accountability
• Dependable and flexible interpersonal communications skills
• Experience and comfort with ambiguity

Responsibilities

• Collaborating closely with the Senior Manager of Program Management and assisting the department’s project managers on various projects, initiatives, and campaigns
• Assisting with negotiating project scopes, establishing project team norms, helping to define team roles and responsibilities and decision making frameworks, identifying stakeholders, scheduling regular project meetings, determining and clearly communicating roadblocks, challenges, and dependencies
• Supporting healthy team dynamics and a culture that welcomes diverse perspectives while driving multiple, smaller projects to completion
• Documenting project work and running retros to identify best practices that lead to dependable, successful, on-time completion
• Tracking and reporting relevant qualitative and quantitative metrics
• Ensuring individuals and teams understand their commitments to goals and to each other; upholding a culture of belonging and accountability
• Helping project teams balance challenging work and workloads against the tendency toward scope creep and perfectionism

Preferred Qualifications

• Mission driven —belief in the Wikimedia mission
• Openness and curiosity —interest in working on new and interesting communications problems in complex, public, and collaborative ways
• Team-oriented —naturally inclined toward collaboration and the belief that success includes everyone
• Intentionally inclusive —motivated by high standards, reflecting the values related to participation, equity, and diversity in global movements
• Resilience —commitment to working positively toward outcomes, willingness to change course when warranted
• Creativity —thoughtfulness in complex situations, appreciation of creative mentalities, work patterns, and approaches
• Experience working in an international organization with a distributed workforce
• An understanding of the value of neurodiversity
• Fluency in languages in addition to English
• Non-profit experience