Project Specialist

Summary

Join Allergan Aesthetics, an AbbVie company, as a Project Specialist on the in-house creative team. This remote position requires managing the Medical, Legal, Regulatory, and Compliance (MLRC) review process for clinical education content. You will collaborate with cross-functional teams, ensuring projects are completed on time and within compliance. The role demands strong organizational and communication skills, experience with project management software, and the ability to handle a high volume of communications. A bachelor's degree and 2-4 years of project management experience are required. This position offers a comprehensive benefits package including paid time off, medical/dental/vision insurance, 401(k), and participation in short-term incentive programs.

Requirements

• Bachelor’s degree or equivalent in experience, is required
• 2-4 years in a project management role
• Excellent time management and organizational skills with a high sense of urgency and ownership of your projects
• Experience with project management software and compliance systems
• Strong problem-solving skills and solution-oriented
• Excellent interpersonal skills (communication, empathy, and conflict resolution skills)
• Computer literacy, tech savvy, MS Office (Excel, Outlook, Word, PowerPoint)
• Adaptive to a rapidly changing environment with seasonal high-volume workload, flexible to working overtime and/or weekends

Responsibilities

• Manage our Medical, Legal, Regulatory, and Compliance (MLRC) review systems and processes, from initial concepts through to approve for distribution
• Know when to escalate resource bandwidth and project blockers to manager
• Work closely with Project Manager to support project planning, assist with identifying, monitoring, and analyzing projects for risks
• Act as liaison for all stakeholders to ensure project deadlines are met, as well as liaison between AMI Curricula team and Marketing Operation team
• Take ownership of projects in your queue, actively advocate for project approval
• Participate/schedule meetings to present topics and provide input, recognize issues and provide solutions
• Create and maintain a “best practices log” that captures common MLRC requests/guardrails, and frequently made mistakes in our program contents, to prevent roadblocks and achieve a faster turnaround time, and share-out to team so we do not repeat mistakes
• Spend time thoroughly and meticulously reading program content to actively apply “best practices” to each job before routing into review system as well as applying metadata that is accurate
• Work with digital asset management teams to ensure that all approved materials are properly produced, archived, retrieved, and moved across the organization
• Proactively build strong working relationships with stakeholders, reviewers, and vendors; and work with employees in all levels including VPs
• Manage and monitor communications with volumes of 60+ emails/messages/text per day
• Travel to bi-annual team meetings
• Perform other duties as assigned

Preferred Qualifications

• Experience in Mac OS
• Knowledge of Adobe Acrobat, Adobe Workfront, Slack, Veeva Vault, Frame.io, Confluence, Monday.com, and Google (Drive, Docs, Sheets)

Benefits

• Paid time off (vacation, holidays, sick)
• Medical/dental/vision insurance
• 401(k)
• This job is eligible to participate in our short-term incentive programs