Proposal Coordinator

Summary

Join AC Disaster Consulting as a Proposal Coordinator and play a pivotal role in supporting company growth by identifying new business opportunities and managing the proposal development process. This full-time, hourly position offers a competitive salary ($31.25-33.66/hour) and a remote work environment with up to 10% travel. Responsibilities include supporting the entire proposal process, from opportunity identification to final submission, and collaborating with internal and external teams. The ideal candidate possesses experience in government procurement and proposal development, a strong understanding of emergency management, and excellent communication and writing skills. Benefits include health, vision, and dental insurance; paid parental leave; short-term disability insurance; a 401(k) with company match; paid time off; training and professional development opportunities; a wellness allowance; and cell phone reimbursement. The position requires a bachelor's degree or equivalent experience and 3+ years of experience in proposal development.

Requirements

• Demonstrated track record of BD and proposal development activities
• Understanding of capture process
• Excellent conceptual, problem solving and analytical skills
• Demonstrated ability to handle urgent/time sensitive proposal delivery deadlines
• Strong communications skills, including strong writing and editorial abilities
• Ability to manage multiple projects in a fast-paced, deadline-driven environment
• Strong attention to detail and ability to create high-quality documents under pressure
• Proficiency in Microsoft Office Suite and Adobe Creative Suite
• Ability to work collaboratively with teams and individuals
• 3+ years of experience in proposal and qualifications development, writing, and editing
• Bachelor's degree in business, marketing, communications, journalism, or a related field. (Years of experience can substitute for education requirement on a year for year basis on top of the requirements.)
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, Adobe, and other needed marketing software

Responsibilities

• Support the company's proposal process from start to finish, including identifying new business/solicitation opportunities, creating proposals, and submitting final proposal products
• Proposal Development: Support end-to-end development of compliant, competitive proposals—from opportunity identification to final submission
• RFP Analysis & Compliance: Analyze solicitations, build compliance matrices, and support content creation to meet all requirements
• Coordination & Communication: Collaborate with internal teams and subcontractors to gather input, coordinate schedules, and manage deliverables
• Content & Data Management: Maintain proposal libraries, resumes, past performance profiles, document control, and CRM data quality. Support Go/No-Go process by initiating and following up on Go/No-Go reviews, pre-screening RFPs for compliance concerns, and updating Salesforce appropriately. Track and analyze proposal metrics, FOIAs, and incorporate feedback to improve proposal development processes
• Process Support: Enforce proposal timelines, support Bids calendar management, facilitate reviews, and ensure all submissions are complete, accurate, and timely. Facilitate the proposal production and shipping process as necessary
• Quality Assurance: Review and edit content, perform consistency reviews, work with technical editor and operations teams to ensure high standards in all proposal materials
• Collaboration: Participate in kickoffs, solutioning, reviews, and debriefs; provide admin and content support throughout the BD lifecycle. Work in alignment with marketing and data teams on proposal collaboration such as graphics, dashboards, etc. Participate in the company's BD and capture-related meetings

Preferred Qualifications

• 5+ years of experience in proposal development, management, and delivery
• Practical experience with proposal development for government clients in emergency management, disaster recovery/response, or federal solicitations
• Demonstrated understanding of key emergency management and homeland security programs and solutioning for government clients
• Demonstrated knowledge of Canva
• Demonstrated knowledge of AI proposal management systems
• Proposal training and/or certification(s) from APMP or other recognized institutions
• Practical experience with Salesforce or other recognized CRM systems
• Demonstrated experience working on proposals that involve collaboration and engagement with teaming partners, in both a prime and a subconsultant role

Benefits

• Health Insurance
• Vision and Dental Insurance
• Time off to Volunteer
• Paid Parental Leave
• Short-Term Disability Insurance
• 401(k) Account and match
• Corporate Computer
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Training and Professional Development Opportunities
• Wellness Allowance
• Cell Phone Reimbursement
• Medical, Vision, and Dental Insurance
• Short-Term Disability/Voluntary Long-Term Disability
• 401(k) Account with Company Match
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Paid Parental Leave
• Training and Professional Development Opportunities
• Wellness Benefits/Allowance
• Corporate Computer
• Time off to Volunteer
• Cell Phone Allowance