Phia is hiring a
Proposal Coordinator

Summary

Join phia, a Northern Virginia-based small business focused on Cyber Intelligence, as a Proposal Coordinator. This remote position requires 2+ years of federal proposal experience, strong skills in proposal preparation, coordination, and production, proficiency in Microsoft Office suite, and excellent verbal and written communication abilities. The role involves assisting in day-to-day supervision of the proposal process, collaborating with cross-functional teams, establishing an RFI lifecycle management system, and more. phia offers comprehensive medical insurance, short term & long-term disability, 401k Retirement Savings Plan with Company Match, Tuition and Professional Development Assistance, Flex Spending Accounts (FSA), and does not discriminate on various protected grounds.

Requirements

• Bachelor's degree preferred, or equivalent combination of education and experience
• 2+ years of related federal proposal experience
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office suite, particularly advanced skills in Word, Excel, and PowerPoint
• Experience with Adobe Acrobat Pro for PDF creation, comparison, and merging
• Working knowledge of desktop publishing principles and practices
• Meticulous attention to detail and ability to maintain accuracy under tight deadlines
• Ability to work overtime and weekends as required to meet proposal deadlines

Responsibilities

• Assist in day-to-day supervision of the proposal process
• Collaborate with cross-functional teams to facilitate efficient proposal development
• Establish and maintain a robust RFI lifecycle management system
• Analyze RFP and RFI requirements to ensure compliance with submission guidelines
• Develop and maintain proposal schedules, ensuring realistic deadlines for all team members
• Prepare and execute Proposal Production Plans to guarantee compliance with delivery requirements
• Manage document configuration control using SharePoint or other designated systems
• Coordinate support services, including desktop publishing, editing, and graphics production
• Perform desktop publishing tasks and quality assurance inspections of all proposal deliverables
• Facilitate both hardcopy and electronic proposal submissions
• Anticipate and communicate team needs related to IT, reproduction, facilities, and supplies
• Support the Senior Proposal Manager in implementing process improvements and best practices

Preferred Qualifications

• Expert-level desktop publishing skills, including creation of visually appealing, RFP-compliant templates
• Knowledge of Adobe Creative Suite, particularly Illustrator
• Experience with RFI management systems or processes
• Familiarity with federal contracting processes and terminology

Benefits

• Comprehensive medical insurance to include dental and vision
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Tuition and Professional Development Assistance
• Flex Spending Accounts (FSA)