Proposal Manager

Summary

Join our team as a Proposal Manager and drive the day-to-day management of the proposal writing team. This full-time role requires exceptional organizational and written communication skills, with a focus on accuracy and attention to detail.

Requirements

• Exceptional organizational and written communication skills, with a focus on accuracy and attention to detail
• Demonstrated knowledge of personnel management and supervisory practices, experience in working with and leading a 5-10 person team
• Cool under pressure of quick deadlines while managing multiple priorities and team members at a time
• Bachelor’s degree is required: experience in architecture, engineering, or related field is desirable
• 5 to 7 years of experience in proposal preparation and team management, prior experience with a consulting firm is desirable
• Expertise in English writing to perform information research and synthesize multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product
• High proficiency in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Experience with Deltek Vantagepoint is desirable

Responsibilities

• Organize the daily team scrum to review proposal priorities and progress for the team
• Implement and improve on the process for the development and submission of proposals and qualifications packages
• Provide quality control review of proposals prepared by others on the proposal writing team to ensure on-time delivery to the prospective client
• Review recommendations for improvement of templates and processes with the Proposal Director, to consistently drive toward more effective sales processes
• Develop technical proposals based on existing proposal templates, and corresponding estimates for level of effort and fees as needed to meet team deadlines
• Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes
• Collaborate with internal Technical, Legal, and Finance teams as necessary to produce complete proposal packages
• Contact clients/prospects to obtain any additional information needed to develop the proposal, and confirm proposal receipt
• Collect, enter and maintain client and project data in our CRM platform (Deltek)
• Oversee development of and maintain templates based on client needs
• Perform all other duties as assigned by your supervisor or manager