Real Estate Transaction Coordinator

Summary

Join the Houston Properties Team as a Transaction Coordinator and play a pivotal role in ensuring smooth and successful real estate transactions. You will be responsible for managing the entire transaction process, from contract to closing, acting as the primary point of contact for all parties involved. This role demands meticulous attention to detail, proactive problem-solving, and exceptional communication skills. You will work closely with agents and clients, providing support and ensuring client satisfaction. The ideal candidate possesses 3+ years of experience in real estate transaction coordination, a proven track record of managing multiple deadlines, and mastery of various transaction tools. This fully remote position offers competitive pay, including a bonus structure, and the opportunity to make a real impact on the team's success.

Requirements

• 3+ years of experience coordinating real estate transactions in the U.S
• 12+ months of remote work experience
• Mastery of transaction tools like Dotloop, DocuSign, ZipForm, MLS, and CRM platforms
• A proven system for managing multiple deadlines and prioritizing effectively
• A service-first mindset: you anticipate client and agent needs before anyone has to ask
• The ability to stay calm, professional, and clear — even when clients are stressed and deals are under pressure
• An eye for process improvement — you don't just "get it done," you make it better

Responsibilities

• Own the transaction process from executed contract to closing — ensuring every detail is correct, every party is informed, and every client feels cared for
• Act as the primary point of contact for clients, agents, lenders, title companies, and cooperating agents — always communicating with kindness, clarity, and urgency
• Identify potential problems early, and solve them proactively — using your judgment to protect the client and the team
• Serve as a trusted resource to agents, freeing them to focus on client relationships while you handle the logistics
• Keep every transaction organized, documented, and compliant while still delivering a personal, human touch
• Practice good judgment when navigating competing priorities, client needs, and tight deadlines — always doing what's right over what's easy
• Use AI / AI Agents to constantly improve the process
• Constantly look for ways to improve the client and agent experience, and practice your craft to elevate your skills

Benefits

• Fully Remote (Forever): Work where you work best
• Competitive Pay: Salary + bonus, based on expertise and results