Real Estate Virtual Assistant

Summary

Join 20four7VA as a Part-Time Real Estate Virtual Assistant! This senior-level role requires 20+ hours/week, flexible scheduling (9 AM-5 PM EST, Monday-Friday), and strong real estate operational knowledge. You will manage mailer campaigns, social media, CRM, and transaction documents using various platforms (Weichert Tools, Zillow, Instagram, MLS, Skyslope, etc.). The ideal candidate is highly organized, detail-oriented, and proficient in Google Workspace. This position offers competitive rates, weekly payments, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Previous experience in a real estate virtual assistant or similar role preferred
• Strong organizational and communication skills
• Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Comfortable using or learning platforms such as Weichert Tools, Skyslope, MLS, and SendOutCards
• Familiarity with Instagram and basic social media marketing
• Attention to detail and ability to work independently
• Instagram
• G-mail & Google Docs
• Mailers (this can be VA’s preferred site for that)
• Hudson Gate Way MLS
• WeichertOne: Marketing Studio (easy, very similar to Canva), Sky-slope (very user-friendly) and other Weicher Hubs
• Zillow Premier-Agent
• Sky-slope (very user-friendly)
• Follow-Up Boss
• Heneghanhomes.com website in coordination with Agent Fire
• Sendoutcards.com

Responsibilities

• Create and send postcards for Just Listed, Just Sold, and Open House announcements
• Submit postcard designs for approval prior to mailing
• Use tools such as Weichert Tools or Zillow mailer platforms; alternative platforms may be used based on preference and ease of use
• Email sign installation requests to our partner
• Monitor the team Gmail inbox for showing appointments and update the shared Google Calendar accordingly
• Track and organize incoming offers into designated Google Docs
• Record and summarize offer details (template provided)
• Create and post 'Just Listed' / 'Just Sold' carousels on Instagram
• Share relevant listing updates to Instagram Stories
• Design flyers for new listings (template provided)
• Manage mailer campaigns (Just Listed, Just Sold, etc.)
• Upload listing photos and descriptions from shared documents
• Monitor and update CRM with lead data, activity notes, and progress updates
• Upload listing media to Zillow (floor plans, virtual tours, etc.)
• Organize and assign follow-up tasks and transaction stages
• Send buyer agency agreements (training provided)
• Upload transaction documents and share necessary files with cooperating agents
• Add buyers/sellers to the platform and send personalized thank-you cards
• Input past clients for future outreach during slower periods
• Monitor AgentFire emails and website updates
• Ensure timely publishing of new listings and open house information
• Report any issues or delays to the team
• Order signs, marketing tools, or materials (approval required before purchases)
• Suggest website or SEO improvements based on best practices
• Request client reviews from select clients upon team confirmation
• Assist with miscellaneous admin or creative tasks during down time

Preferred Qualifications

CRM experience (Follow Up Boss, Zillow Premier Agent, or similar) is a plus

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you