Virtual Assistant Property Manager

Summary

Join Zipdev's remote team as a Virtual Assistant, collaborating with a US-based real estate investment company. You will handle marketing and administrative tasks, supporting the client's team in acquiring and managing multifamily buildings. Responsibilities include drafting leases, calculating rent, processing move-ins/outs, reviewing reports, assisting with accounts receivable, marketing executive suites, and managing administrative tasks. The ideal candidate possesses 2+ years of experience as a Virtual Assistant, proficiency in productivity tools and CRM software, and excellent organizational and communication skills. Remote work is offered, along with various benefits including paid time off, holidays, parental leave, and several reimbursements.

Requirements

• 2+ years of experience as a Virtual Assistant or in a similar assistant role
• Proficient in using productivity tools such as project management software, Microsoft Office Suite, and cloud-based applications
• Understanding of commercial real estate
• Experience using and implementing CRM such as HubSpot, Salesforce, MailChimp, etc
• Proficiency in social media and Linkedin Sales Navigator
• Excellent organizational and time management skills to handle multiple priorities effectively
• Strong communication skills, both written and verbal, with the ability to communicate clearly and professionally
• Detail-oriented mindset with a focus on accuracy and quality in all tasks
• Ability to work independently, take initiative, and solve problems proactively
• Familiarity with remote work environments and the ability to collaborate effectively with remote teams

Responsibilities

• Drafting leases and relevant documents from templates
• Calculating rent rates using excel models
• Verifying we have secured all lease required documents
• Processing and coordinating tenant move-ins and move-outs
• Reviewing monthly property management reports and providing feedback to management
• Assisting with Accounts Receivable
• Saving, organizing, and proper labeling of files within Dropbox
• Updating contacts in Hubspot
• Data entry
• Assisting accounting with filing
• Marketing executive suites, fielding inquiries, vetting prospects, coordinating showings with internal staff, drafting license agreements, and assisting in the move-in process including submittals to accounting
• File Termination of NOC’s
• Conduct Financial Reviews on Prospective Tenant’s
• Managing the administrative side of the move out process including all steps within our smartsheet process
• Updated Hubspot contacts
• Setup new tenant folders
• Managing reports such as Leases in Process, Vacancy & Opportunity Cost
• Administering projects or field work where no PM is available (Seattle demo)
• Accounting submittals, e.g., leases, renewals, move outs, invoices, etc
• Calendar Management, scheduling meetings, etc

Preferred Qualifications

Experience in Yardi is a plus

Benefits

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms