Remote Assistant Secretary

Summary

Join a growing team in a maturing function as an Assistant Company Secretary to support the company secretarial function in providing high quality advice and support across a broad range of tasks and activities.

Requirements

• ICSA/CGI Qualified or part qualified (ideal but not essential)
• Significant experience in a company secretarial or governance professional related role (e.g., 5 years +)
• Financial services and a listed company environment experience advantageous
• Company secretarial administration, including Board processes and routines
• Strong, detailed minute taking skills and preparing agendas
• Familiar with electronic Board portals
• Good working knowledge of company law and corporate governance related issues
• Excellent communication skills with experience of communicating with a range of internal and external stakeholders
• Ability to work under tight deadlines, self-starter
• Integrity and discretion when handling confidential information

Responsibilities

• Supporting the day-to-day administration of the Company Secretarial function including: Preparing agendas for the AJ Bell Committees and supporting the preparation of electronic meeting packs and management information
• Arranging committee meeting dates and preparing annual agendas for the AJ Bell Committees in collaboration with the relevant chairs and the Company Secretary
• Attending AJ Bell Committee meetings, drafting detailed minutes capturing points, resolutions and actions
• Monitoring and reporting on the completion of actions arising from committee meetings, including annual effectiveness review actions
• Providing support for: the Company Secretary on various matters, including corporate projects, one-off research into key questions/requirements, the induction of new Board and Executive Committee members and provision of Board and Executive Committee training
• The HR team in relation to the administration of the AJ Bell group’s share option and incentive schemes
• The Compliance and HR teams as required to ensure the AJ Bell group meets its responsibilities under the Senior Managers and Certification Regime
• Maintenance of statutory registers and records for all AJ Bell plc group entities, and the preparation and filing of all Companies House forms
• Supporting: the provision of advice to AJ Bell Committees on their governance, legal and regulatory obligations
• Compliance with MAR and listing rules, including the maintenance of AJ Bell plc’s share dealing code and insider lists, and the drafting and issue of standard Stock Exchange announcements
• The drafting of the Annual Report and Accounts, other shareholder circulars and accompanying documentation, including the drafting of the Corporate Governance Report in liaison with the Financial Reporting team and others
• The production of the Notice of Annual General Meeting (AGM) and all associated documentation, and assisting with the organisation of the AGM itself
• The maintenance of internal corporate governance policies (e.g. Board sub-committee terms of reference,) and the governance section of the Company’s website

Benefits

• Starting holiday entitlement of 25 days, increasing up to 31 days with length of service
• Holiday buy and sell scheme
• A choice of pension schemes with matched contributions up to 6%
• Discretionary bonus scheme
• Annual free share awards scheme
• Buy As You Earn (BAYE) Scheme
• Health Cash Plan – provided by SimplyHealth
• Discounted private healthcare scheme and dental plan
• Free gym membership, with an on-site gym providing a wide range of free classes
• Employee Assistance Programme
• Bike loan scheme
• Sick pay+ pledge
• Enhanced maternity, paternity, and shared parental leave
• Discounted nursery fees at Kids Planet on Exchange Quay
• Loans for travel season tickets
• Death in service scheme
• Paid time off for volunteer work
• Charitable giving opportunities through salary sacrifice
• Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more
• Parking at Exchange Quay
• Personal development programmes built around you and your career goals, including access to personal skills workshops
• Ongoing technical training
• Professional qualification support
• Talent management programmes
• Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off
• Monthly leadership breakfasts and lunches
• Casual dress code
• Access to a range of benefits from our sponsorship deals
• Hybrid working