Remote Event Management, Assistant Manager, City Operation

Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society.

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.

TEAM

Toyota Woven City (hereafter “TWC”), a test course built at the base of Mt. Fuji in Japan, has its vision set to diversify and expand the meaning of “Mobility”, to one that will move and inspire people. TWC has three core concepts, a ‘living laboratory’ incorporating a diversity of the latest technologies,  ‘ever-evolving’, with foreseeing endless Kaizen and expansion, and ‘human-centric’, a city that serves its people bringing them more happiness to their lives.

We are committed to provide safe, secure and comfortable spaces and experiences to the residents and workers in the city, who will play essential roles in testing and taking part in the development of products/services. Through providing inspiring challenges, our hope is to build the future fabric of life, and to aim for “Well-being for all”.

You will report to the Lead of Tenant & Co-inventor Relations, and this job’s workplace type is hybrid (office and remote).

Woven by Toyotaが推進するトヨタ・ウーブンシティは、富士山のふもと静岡県裾野市で人の感動に繋がる多様な「モビリティの拡張」をビジョンに持つテストコースの街です。

この街には、様々な最先端技術を取り入れた「実証実験の街」、たゆまぬ改善と拡張を見据えた「未完成の街」、人に寄り添い幸せを生み出す「ヒト中心の街」、という3つのコンセプトがあります。

私たちのチームでは、この街に住む人/働く人が実証実験の当事者として安全安心で快適に過ごせる空間と体験を提供していきます。新しいことにチャレンジしたいと思えるような体験を通じ街で活動するすべての人々と未来の当たり前を共創し、「幸せの量産」の実現を目指します。

WHO ARE WE LOOKING FOR

・Toyota Woven City’s Residents will play an important role by weaving a better future, “the future fabric of life”, through mobility with the inventors. They are the heart of TWC. Through experiencing advanced products and communicating with the inventors, TWC residents are important to inspire the inventors and help them accelerate the development speed of their inventions. We value these activities as our commitment to create “Well-being for all”.  We are looking for a person who is ready to take on this important role, creating the inspirations for the residents to take part in the PoC activities, and designing the communication opportunities for them to participate in the co-creation process.

・To achieve the fine balance of ‘triple-win’ between TWC, Inventors and Residents, we would like you to have the ownership to make negotiations / establish the necessary relationship with multiple stakeholders and achieve the success of each events (short-term goal) while ever-evolving the value creation power of the city (mid-long term goal).

・トヨタ・ウーブンシティの住民は、モビリティを通じた「未来の当たり前」を共に創る、トヨタ・ウーブンシティにとって重要な存在です。トヨタ・ウーブンシティにおいてInventor(発明者)とのコミュニケーションを通じて発明活動を触発・加速させ、幸せの量産を実現することを目指します。本ポジションは、住民が実証活動に参画するきっかけを創出し、能動的に共創参加していただける接点をデザインいただく重要な役割です。

・トヨタ・ウーブンシティ、Inventorそして住民と三方よしの関係構築を目指し、多様なステークホルダーとの交渉・関係づくりを通じ、短期ではイベントの成功、中長期では街全体の価値創造向上に向けてオーナーシップを持っていただきます。

RESPONSIBILITIES:

・Plan and produce events (from producing to execution, regular/spot, self producing to third-party producing) while planning to improve co-creation, PoC activities and community building at TWC, achieving the long-term goal

・Be in charge of overall event related management tasks, including managing spaces, rental spaces, equipment, schedules, budget and staff, setting rules and regulations, creating manual and training guides for the staff workers.

・Set KPIs for event and space usage effect evaluation

・Create contents and communication strategies to involve residents as the main members of the co-creation & PoC activities

・トヨタ・ウーブンシティにおいて、共創・実証活動推進やコミュニティ形成を意識したイベント企画（定期・不定期、自主・持ち込み企画共に）、実行運営

・イベント運営に伴う管理業務（スペース、機材備品、スケジュール、予算、貸出・予約業務、スタッフ等）、及びそれらに伴うルール・規約、マニュアル・トレーニングガイドづくり

・KPIの設定およびそれに基づいたイベント実施・スペース利用の効果価値検証

・コミュニティメンバーがイベントや共創・実証活動の主体者となれるような情報発信、コンテンツの作成、及びマネジメント

MINIMUM QUALIFICATIONS:

・Bachelor’s degree or equivalent experiences in event planning, community management, area management

・3+ years of experiences under diverse (domestic & global) environment in event planning, community management, area management (e.g. PFI projects)

・Business level Japanese and English (e.g. event facilitation, meeting discussion )

・Have a passion for TWC’s mission to create the future fabric of life, who is able seek joy in taking actions with positive mindset while having empathy over others

・Have a mindset that enjoys speed, vibrancy, and a start-up-like work environment

・関連分野の学士号もしくは同等の経験

・国内外の多様性のある環境下で、イベント企画、コミュニティ運営、PFI事業などを通じたエリアマネジメント、いずれかの分野において3年以上または同等の現場経験がある方

・ビジネスレベル以上の日英の語学力（イベント説明・会議中の議論など）

・未知の価値づくりに取り組み、能動的に自分以外の誰かのために、前向きな姿勢で考え、具体的なアクションに結びつけることに喜びを感じる方

・スピードと活気、スタートアップ的な職場環境を楽しめる方

NICE TO HAVES:

＜1+ year of business experiences in - :＞

・Year-round events planning.  From strategy planning, value evaluation and improvement plan execution.

・Overall optimization, efficiency improvement planning and execution while simultaneously dealing with multiple events

・Project management with involving diverse stakeholders from outside partners to multiple cross-functional teams

・Contents creation and communication strategy planning skills in event planning and community building areas

＜以下いずれかの1年以上の業務経験：＞

・年間を通じた複数イベントの戦略立案から評価・改善経験

・複数イベントの全体最適のためのオペレーション効率化経験

・外部パートナーや部署を跨いだ多様なステークホルダーとのプロジェクトマネジメント経験

・イベント企画、コミュニティ形成に繋がるコンテンツの作成、情報発信経験

All interviews will be arranged via Google Meet, unless otherwise stated.

WHAT WE OFFER

・Competitive Salary - Based on experience

・Work Hours - Flexible working time with NO core-hours

・Paid Holiday - 20 days per year (prorated)

・Sick Leave - 6 days per year (prorated)

・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company

・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)

・In-house Training Program (software study/language study)

Our Commitment

・We are an equal opportunity employer and value diversity.

・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.