Executive Assistant & Client Support Specialist

Summary

Join Voxidea, a company connecting bilingual Latin American professionals with remote US-based companies, as a Bilingual Executive Assistant & Client Support Specialist. You will provide administrative support to senior managers and excellent client service. Responsibilities include managing executive calendars, handling client inquiries, preparing reports, maintaining filing systems, taking meeting minutes, and potentially managing social media and billing. The ideal candidate has experience in a similar role, is bilingual in English and Spanish (C1 or higher), excels in organization and time management, and is proficient in MS Office and Google Workspace. A high school diploma or bachelor's degree is required. This fully remote position offers paid time off, wellness support, and professional development opportunities.

Requirements

• Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role
• Is bilingual in English (C1 or higher) and Spanish, both spoken and written
• Excels in organizational and time-management skills
• Is proficient in MS Office, Google Workspace, and other office tools
• Demonstrates excellent verbal and written communication skills
• Maintains discretion, confidentiality, and a proactive approach to problem-solving
• Holds at least a high school diploma or bachelor’s degree
• Permanently resides in Latin America
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements
• Track expenses and prepare detailed reports on a regular basis
• Handle client inquiries, provide accurate information, and deliver outstanding customer service
• Maintain organized filing systems and oversee office-related inventory
• Take minutes during meetings and assist with client-facing communications
• Manage social media platforms, billing, and invoicing if required
• Coordinate social and networking events for clients and team members

Benefits

• Long-Term Opportunities : Build a lasting professional relationship with us
• Fully Remote : Work from the comfort of your home—no onsite travel required
• Paid Time Off : Enjoy 2 weeks of paid leave and U.S. holiday recognition
• Wellness Support : Access in-house psychological and wellness coaching services
• Holistic Growth : Free access to coaching programs that support your personal and professional development
• Exclusive Learning Access : Unlock free access to over 200 continuous improvement courses