Executive Assistant and Client Support Specialist

Summary

Join Voxidea, a company connecting bilingual Latin American professionals with remote U.S. opportunities. We are seeking a Bilingual Executive Assistant & Client Support Specialist to provide administrative support to senior managers and exceptional client service. This fully remote position requires proven experience in a similar role, bilingualism in English and Spanish, strong organizational and communication skills, and proficiency in MS Office and Google Workspace. The ideal candidate will also possess excellent time management skills and maintain discretion and confidentiality. We offer bi-weekly payments, long-term opportunities, paid time off, wellness support, and professional growth opportunities.

Requirements

• Have proven experience as an Executive Assistant, Client Support Specialist, or in a similar role
• Be bilingual in English (C1 or higher) and Spanish, both spoken and written
• Excel in organizational and time-management skills
• Be proficient in MS Office, Google Workspace, and other office tools
• Demonstrate excellent verbal and written communication skills
• Maintain discretion, confidentiality, and a proactive approach to problem-solving
• Hold at least a high school diploma or bachelor’s degree
• Permanently reside in Latin America
• Own a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements
• Track expenses and prepare detailed reports on a regular basis
• Handle client inquiries, provide accurate information, and deliver outstanding customer service
• Maintain organized filing systems and oversee office-related inventory
• Take minutes during meetings and assist with client-facing communications
• Manage social media platforms, billing, and invoicing if required
• Coordinate social and networking events for clients and team members

Benefits

• Biweekly Payments: Guaranteed and hassle-free—no deductions from our end
• Long-Term Opportunities: Build a lasting professional relationship with us
• Fully Remote: Work from the comfort of your home—no onsite travel required
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition
• Wellness Support: Access in-house psychological and wellness coaching services
• Professional Growth: Free training, language improvement sessions, and coaching programs
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses