Remote Executive Assistant to Head of Technology

Summary

Join Invisible, the operations innovation company transforming how companies are built and run, as an Executive Assistant to the Head of Technology. You will play a vital role in supporting the operational efficiency of our technology leadership, managing the Head of Technology's day-to-day activities, and ensuring they have the bandwidth to focus on strategic initiatives.

Requirements

• Minimum of 5-7 years of experience as an Executive Assistant supporting Technology or Engineering executives in high-growth, remote technology companies
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom
• Ability to thrive in a remote, fast-paced, and constantly changing environment
• Strong attention to detail and a proactive approach to problem-solving

Responsibilities

• Efficiently manage the Head of Technology’s schedule, ensuring meetings are prioritized and time is optimized
• Coordinate and prepare materials for meetings, including setting agendas, taking detailed notes, and following up on action items
• Act as a liaison between the Head of Technology and both internal teams and external partners, ensuring clear and effective communication
• Handle complex travel arrangements, including planning detailed itineraries and compiling necessary documents for meetings
• Organize and maintain important documents, keeping everything accessible and up-to-date
• Plan and coordinate tech-focused events, conferences, and meetings, both virtually and in person

Benefits

Empower our Specialists to work remotely around the world on a schedule that suits their lifestyle