General Virtual Assistant

Summary

Join our mission-driven consumer health organization as a highly organized and proactive Coordinator/General Virtual Assistant to support day-to-day operations, including data entry, email management, scheduling, and follow-ups.

Requirements

• 3+ years of experience in an Executive Assistant, Coordinator, or similar administrative role, with demonstrated expertise in managing complex schedules and communications
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities
• Excellent written and verbal communication skills, capable of handling sensitive information with professionalism
• Proficiency in email, calendar, and document management tools , such as Microsoft Office Suite, Google Workspace, or similar platforms
• Ability to work independently, anticipate needs, and take proactive action when necessary
• Ability to work primarily within Central Standard Time ; Pacific Standard Time is also acceptable

Responsibilities

• Maintain accurate digital records and organize files
• Triage and respond to emails on behalf of the team, ensuring timely and professional communication
• Coordinate and schedule meetings, appointments, and calls with patients, prospects, and other stakeholders
• Track ongoing communications, send reminders, and ensure timely follow-up on pending tasks
• Assist in preparing reports, presentations, and documents as required
• Help monitor progress on key tasks and projects, ensuring deadlines are met
• Organize travel itineraries, accommodations, and related logistics as needed
• Perform ad-hoc tasks as needed, such as organizing files, conducting basic research, or ordering supplies

Benefits

• Competitive annual salary of up to $25,000 USD
• Flexible vacation/time-off policies
• Remote work