Remote Executive Virtual Assistant

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Outwork Staffing

πŸ’΅ $16k-$19k
πŸ“Remote - Colombia

Job highlights

Summary

Join a leading carpet cleaning and restoration specialist as an Executive Virtual Assistant, providing administrative support to the executive team and enhancing customer interactions.

Requirements

  • Bilingual (English and Spanish)
  • Proven experience in administrative roles, virtual assistance, or customer service roles
  • Strong proficiency in Microsoft Excel and general technology use
  • Exceptional attention to detail and organizational skills
  • Excellent communication skills, both written and verbal
  • Ability to work independently, managing time and tasks efficiently

Responsibilities

  • Provide comprehensive administrative support to the executive team
  • Manage calendars, schedule meetings, and coordinate appointments
  • Organize and maintain digital files, ensuring data accuracy and easy access for the team
  • Draft, proofread, and respond to customer emails, delivering prompt, clear, and professional communication
  • Assist in managing customer accounts, updating records, and ensuring accurate customer information in company databases
  • Support customer interaction efforts by providing timely and helpful responses, aiming to enhance customer satisfaction
  • Prepare and maintain reports, tracking project progress, and helping with task prioritization
  • Assist with bookkeeping tasks and financial record-keeping, especially if familiar with QuickBooks Online
  • Perform occasional personal tasks for the owner, such as booking travel and handling miscellaneous arrangements

Preferred Qualifications

Familiarity with QuickBooks Online (QBO) – a bonus but not required

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