Sales Proposal Coordinator

Summary

Join RSI Security as a Sales Proposal Coordinator and contribute to our success by supporting the sales team with administrative excellence, document coordination, and CRM accuracy. You will manage client-facing proposals and contracts, ensure internal process alignment, and maintain organization and compliance. This remote position requires 1-2 years of experience in sales operations, proposal development, or contract support, along with strong communication, organizational, and detail-oriented skills. You will coordinate proposal development and delivery, maintain CRM records, lead contract reviews, track deadlines, and provide administrative support. RSI Security offers a competitive salary, annual bonus eligibility, a flexible remote work environment, and opportunities for professional development.

Requirements

• 1–2 years of experience in sales operations, proposal development, or contract support
• Basic knowledge of federal and commercial procurement/contract processes
• Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and sales systems
• Excellent written and verbal communication
• Strong organization and time management
• High attention to detail and document consistency
• Ability to work independently and in team environments
• Comfortable using Microsoft Office, Google Workspace, and cloud-based platforms
• Quick learner with a service-oriented, problem-solving mindset

Responsibilities

• Coordinate the development and delivery of client-facing proposals and SOWs
• Maintain and update CRM records for opportunities, clients, and contracts
• Lead the internal and external review, formatting, and version control of contracts
• Track deadlines, manage proposal pipelines, and support compliance with RSI’s standard contracting practices
• Provide ongoing administrative and documentation support to the sales and leadership teams
• Assist marketing with content formatting, presentations, newsletters, and internal/external communications
• Proofread and edit sales and proposal materials created by team members

Preferred Qualifications

• Take ownership and follow through without micromanagement
• Stay calm under pressure and manage shifting priorities with grace
• Solve problems proactively and always look for a better way
• Love structure, checklists, and keeping systems tidy and consistent
• Serve the team, understanding that behind every client win is solid support
• Bring a positive attitude and value growth, yours and others’

Benefits

• Competitive salary and annual bonus eligibility
• Flexible work environment (100% remote)
• Collaborative team culture rooted in trust and humility
• Opportunities for growth and professional development