Proposal Coordinator

Summary

Join Granicus as a Proposal Coordinator and play a key role in supporting the development and submission of sales and marketing proposals. You will work closely with Proposal Managers to provide administrative assistance, organize proposal content, develop presentations, and create proposal graphics. This role involves collaborating with cross-functional teams, including marketing and business personnel, to ensure the timely and accurate submission of high-quality proposals.

Requirements

• Post secondary education in Journalism, Communications, Project Management or related field
• 2 years of strategic writing experience (including development of proposal templates, executive summaries and technical / security specifications)
• 2 years of experience assessing, developing and managing proposals for small to medium software and services opportunities
• Advanced skills in Microsoft Word and experience with large and complex document formatting techniques
• Proficient with Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, and Salesforce or other sales CRM tool
• Strong business writing, editing, and communication skills
• Excellent attention to detail and a high regard for accuracy and quality
• Understanding of basic financial and legal terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts)
• Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast-paced environment with changing workload demands

Responsibilities

• Work with proposal managers and teams to coordinate, develop, organize, and complete professional, high-quality proposals from initiation through to production and delivery of the final product
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance
• Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design
• Work with the submission team to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed
• Complete document formatting, editing, printing, distribution, and overall document reviews
• Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards
• Work independently to prepare proposals for small deals, and renewals in coordination with Contracts Team
• Implement quality control measures to ensure proposal requirements and corporate standards are met
• Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program
• Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies

Preferred Qualifications

• Experience with state/provincial, municipal or federal government procurement processes an asset
• Experience in a software or professional services industry considered an asset
• Microsoft Project and PowerPoint is considered an asset

Benefits

• We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand
• At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to be a part of our journey
• Employee Resource Groups to encourage diverse voices
• Coffee with Mark sessions – Our employees get to interact with our CEO on very important and sometimes difficult issues ranging from mental health to work-life balance and current affairs
• Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more
• We bring in special guests from time to time to discuss issues that impact our employee population