Senior Executive Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and work in a boutique medical practice focused on personalized patient care. This administrative support role offers a competitive salary (P50,000 to P60,000 monthly) and a 10:00 PM - 07:00 AM PHT schedule. You will manage daily tasks, calendars, and documents using Microsoft 365, coordinate with vendors, and support key stakeholders. Enjoy benefits including work-from-home (WFH) options, medical, dental, and life insurance, paid leave, and career growth opportunities. ConnectOS is certified as a Great Place to Work and values diversity and inclusion.

Requirements

• Proven experience in administrative support, project coordination, or a similar role
• Proficiency in Microsoft 365 Suite (MS Planner, Outlook, Calendar, Teams, OneNote, etc.)
• Strong organizational and multitasking skills, with the ability to manage multiple calendars and priorities
• Experience in document management, transcription, and minute-taking
• Excellent communication skills, proactive mindset, and the ability to redirect and support key stakeholders

Responsibilities

• Manage daily tasks and priorities using Microsoft Planner to ensure smooth workflow
• Handle personal and professional calendars, scheduling meetings and appointments efficiently
• Utilize Microsoft 365 Suite (Outlook, Teams, OneNote, Calendar) to streamline administrative tasks
• Transcribe meetings and take minutes, ensuring accurate documentation of discussions and action items
• Oversee document management, organizing and maintaining important files and records
• Coordinate with third-party vendors and companies to resolve issues and maintain smooth operations
• Assist with project coordination, ensuring deadlines and deliverables are met
• Proactively support and redirect Jenna as needed to optimize workflow
• Handle various administrative tasks, adapting to dynamic business needs
• Maintain a highly organized and structured work approach to enhance efficiency and productivity

Preferred Qualifications

Healthcare experience

Benefits

• WFH
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities