Executive Assistant

Summary

Join Contentful as an Executive Assistant to the Chief Productive Officer (CPO), acting as a key liaison between the CPO and senior leaders, internal teams, and stakeholders. You will manage the CPO's calendar, prioritize meetings, and handle urgent requests. Responsibilities include attending key meetings, tracking follow-ups, proactively managing the CPO's schedule, and creating agendas and content for department meetings. You will anticipate the CPO's needs, resolve administrative issues, balance multiple tasks, and identify process inefficiencies. Additional duties involve organizing meetings, assisting with executive projects, coordinating travel, and managing expense reports. This hybrid role requires 5-7 years of executive-level administrative support and strong business judgment.

Requirements

• 5-7 years of executive-level administrative support
• Ability to demonstrate professionalism, discretion, and confidentiality
• Possess the strong business judgment and communication skills needed to interact with a variety of people and job functions
• Emotional intelligence and the ability to be resourceful when obstacles arise
• Having a sense of urgency, being proactive, along with strong prioritization skills are crucial for this role
• Use flawless judgment regarding how to manage confidential and sensitive information
• Skillful execution of administrative activities, with high attention to detail, organization and process
• You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly
• Proficiency with Google Suite, Zoom, Slack, and DocuSign
• Strong team player. Collaborate with other EAs and provide backup support to other administrative support staff
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions

Responsibilities

• Manage the CPO’s calendar, prioritize meetings, and handle last-minute changes or urgent requests with the appropriate level of urgency and attention to detail
• Attend key meetings and track follow-ups and deliverables
• Proactively manage all aspects of CPO’s schedule across internal meetings and external engagements
• Work with CPO and their leadership team to help create agendas and content for key department meetings, drive those meetings, and track follow-ups
• Anticipate needs of the CPO and help them stay focused, resolving administrative issues before they arise
• Balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc
• Assist in various executive team projects by creating presentations and managing project documentation
• Coordinate domestic and international travel within Contentful’s travel policy
• Manage and reconcile expense reports

Preferred Qualifications

Experience working in an international environment highly desired

Benefits

• Full-time employees receive Stock Options for the opportunity to share in the success of our company
• Comprehensive healthcare package covering 100% of monthly health premiums for employees  and 85% of costs for your dependents
• Fertility and family building benefits, including a lifetime reimbursable wallet to support your growing family
• We value Work-Life balance and You Time ! A generous amount of paid time off, including vacation days, sick days, compassion days for loss,  education days, and volunteer days
• Company paid parental leave to care for and focus on your growing family
• Use your personal annual education budget to improve your skills and grow in your career
• Enjoy a full range of virtual and in-person events, including workshops, guest speakers, and fun team activities, supporting learning and networking exchange beyond the usual work duties
• An annual wellbeing stipend to care for your physical, financial, or emotional health
• A monthly communication stipend and phone hardware upgrade reimbursement
• New hire office equipment stipend for hybrid or distributed employees. Get the gear you need to work at your best