Senior Executive Assistant

Summary

Join Hungryroot's growing People Team as a Senior Executive Assistant, reporting directly to the Chief People Officer. You will manage complex calendars, coordinate domestic travel, and support key projects. This critical role involves working closely with all organizational levels, acting as a key point of contact, and streamlining the executive's daily operations while maintaining confidentiality. The ideal candidate is a strategic thinker and skilled communicator thriving in fast-paced environments. You will be responsible for integrating AI processes into your workflow and supporting event planning. The position offers a remote-first work environment and a competitive salary.

Requirements

• 8+ years of experience as an Executive Assistant or in a similar administrative role supporting C-Suite Executives in a remote organization
• Strong organizational and time-management skills with exceptional attention to detail
• Proven experience in calendar and travel management
• High level of discretion and confidentiality
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Slack, Zoom
• Ability to travel as needed <10%

Responsibilities

• Manage and maintain dynamic calendars, including scheduling meetings across time zones, prioritizing requests, and resolving scheduling conflicts
• Coordinate all aspects of travel arrangements, including flights, accommodations, transportation, and itineraries
• Prepare briefing materials and agendas ahead of meetings and travel
• Provide project management support by tracking deliverables, creating timelines, and ensuring deadlines are met across cross-functional teams
• Serve as a liaison between the executive(s) and internal/external stakeholders
• Draft and manage communications, documents, and presentations as needed
• Support event planning and logistics for team offsites, board meetings, or client engagements
• Continually integrate AI processes into your workflow and to simplify IT for the organization, so you can spend time on the most meaningful work

Benefits

• Remote-first: work from home, work from our NYC office, work from anywhere in the U.S. - you decide!
• Equity
• Unlimited vacation policy
• Universal paid parental leave
• Monthly Hungryroot credit for delicious, healthy groceries
• Comprehensive health, vision, dental, and life insurance
• Wellbeing benefits including One Medical, Spring Health, LiveHealth, Rightway care concierge, and more
• 401k
• A work from home stipend to support your initial home-office setup