Senior Executive Assistant

Summary

Join Pearl Talent and work as a Senior Executive Assistant to the Founder & CEO of a fast-growing fintech company. This fully remote role, adhering to GMT+8 working hours, offers a competitive salary and comprehensive benefits. You will play a pivotal role in advancing the company's mission by managing priorities, streamlining operations, and fostering strategic partnerships. The position requires 5+ years of experience as an Executive Assistant and strong communication and organizational skills. You will be responsible for project coordination, calendar management, relationship building, and operational oversight. This is an opportunity to contribute to a transformative organization and work with seasoned industry leaders.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar high-impact role
• Strong written and verbal communication skills, with the ability to engage C-level executives and investors
• Expertise in tools like Microsoft Office Suite, Google Workspace, and task management platforms (e.g., Asana, Slack)
• Proven ability to manage sensitive information with discretion
• Exceptional organizational skills and the ability to manage multiple priorities effectively

Responsibilities

• Maximize the CEO’s effectiveness by managing priorities, streamlining operations, and fostering strategic partnerships
• Coordinate cross-functional initiatives, ensuring key deliverables align with the company’s long-term goals
• Represent the organization at events and with key stakeholders, reinforcing its innovative and mission-driven identity
• Collaborate closely with the CEO to execute high-impact projects, conducting market research and data analysis to support informed decision-making
• Identify inefficiencies or gaps in the business and propose solutions to increase productivity
• Lead cross-functional initiatives from concept to completion, managing stakeholders and tracking progress
• Oversee special projects like product launches and events, ensuring timely and successful delivery
• Manage scheduling and email triage with a focus on interpreting priorities and maximizing the CEO’s impact
• Prepare agendas, track follow-ups, and ensure effective communication with internal and external stakeholders
• Build and manage relationships with key partners, investors, and advisors
• Represent the organization at industry events, coordinating the leadership team’s presence and networking opportunities
• Optimize internal processes, ensuring seamless information flow and knowledge sharing
• Track and forecast budgets for initiatives under your purview, balancing cost-effectiveness with quality outcomes

Preferred Qualifications

• Experience in fintech or a startup environment
• Familiarity with CRM platforms such as Salesforce or HubSpot
• A background in managing both professional and personal commitments for executives

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 20 days of paid time off per year, in addition to public holidays and sick leave
• Health Coverage: Comprehensive benefits after three months
• Direct Mentorship: Collaborate with seasoned industry leaders
• Learning & Development: Access to resources for professional growth
• Global Networking: Work alongside a diverse, international team
• Work-Life Balance: Flexible hours supporting a healthy lifestyle