Senior Executive Assistant

Summary

Join Rad AI, a leading healthcare AI company, as a seasoned Executive Assistant. This critical role supports the CEO/Co-Founder and involves establishing efficient workflows, mentoring other EAs, and overseeing office operations. You will manage executive calendars, travel, and communications, ensuring smooth operations and setting a high standard for the entire EA function. The ideal candidate possesses 8+ years of high-level EA experience, exceptional organizational skills, and a proactive problem-solving approach. Rad AI offers a comprehensive benefits package, including health insurance, retirement plans, paid time off, flexible work arrangements, and more.

Requirements

• 8+ years of experience in a high-level EA role, ideally within fast-paced, high-volume environments
• Proven experience managing and mentoring other EAs, with a track record of establishing effective workflows and collaborative practices
• Exceptional organizational and coordination skills, with meticulous attention to detail and strong follow-through
• Outstanding written and verbal communication skills
• Proven ability to anticipate needs, proactively solve problems, and operate independently
• A self-sufficient, autonomous work style with a talent for prioritization

Responsibilities

• Provide high-level administrative and operational support, focusing on establishing and maintaining organized, efficient workflows that empower our team
• Act as a key resource and support for our EA team, working to build consistent practices and streamlined processes
• Maintain and support critical executives' calendars, travel, email inboxes, and relationships
• Coordinate meetings and clear conflicts for our senior leadership team; ensure critical meetings aren’t missed or delayed and are prioritized successfully
• Set an exemplary standard of organization and professionalism that others can look to as a model, fostering a cohesive and efficient EA function company-wide
• Oversee the daily operations of our San Francisco office, ensuring a well-organized, efficient, and welcoming workspace

Preferred Qualifications

Preference for local to the Bay Area and open to coming into the office sporadically (1-2 a month) and when leaders come to town

Benefits

• Comprehensive Medical, Dental, Vision & Life insurance
• HSA (with employer match), FSA, & DCFSA
• 401(k)
• 11 paid company holidays
• Location-flexibility (remote-first company!)
• Flexible PTO policy
• Annual company-wide offsite
• Periodic team offsites
• Annual equipment stipend