Senior Executive Assistant

Summary

Join a growing company where you can contribute to many “firsts” and enjoy various benefits, including a monthly remote work stipend, home office equipment package, sick leave benefit, parental leave, annual leave, personal development fund, VSOP, team-building trip, quarterly and monthly online get-togethers, flexible schedules, and an international team that loves to have fun at work.

Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Google Workspace, and other relevant software
• Ability to work independently and as part of a team in a remote environment
• High degree of professionalism and discretion in handling confidential information

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for the executive team with a strategic focus
• Handle complex travel arrangements, including booking flights, accommodations, and creating detailed itineraries for business and personal work travel
• Prepare and process travel expense reports, ensuring timely reimbursement
• Keep the executive team informed of upcoming commitments, deadlines, and strategic priorities and remind them on deadlines
• Maintain and update the executives' calendars with a focus on optimizing time management and efficiency
• Act as a liaison between the executive team and internal/external stakeholders, fostering strategic relationships
• Manage and orchestrate information flow across the executive team and various stakeholders efficiently and accurately
• Communicate on behalf of senior executives with strategic insight and discretion
• Arrange logistics and help preparing material for board meetings, executive team meetings, and other high-level events, ensuring strategic objectives are met
• Plan, organize, and coordinate shareholder and external stakeholder meetings, including preparing agendas, leading communication, taking minutes, collecting needed information, and managing follow-ups
• Coordinate the preparation of high-level meeting materials such as slides, company announcements, pre-read packages, intranet pages, etc
• Ensure all meeting materials are prepared and distributed in a timely manner, aligning with strategic goals
• Assist in the strategic planning and execution of projects and initiatives led by the executive team or led by you
• Track progress, deadlines, and deliverables, ensuring projects remain on schedule and align with strategic objectives
• Coordinate with various departments to gather information and updates for executive review, ensuring alignment with strategic priorities

Preferred Qualifications

Experience in project management is a plus

Benefits

• Monthly remote work stipend (home internet costs, electricity)
• Home office equipment package right at the start (laptop, keyboard, monitor…)
• Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
• Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
• Personal development fund for courses, books, conferences, and material
• VSOP (Virtual Stock Option Plan)
• The annual international team-building trip, quarterly and monthly online get-togethers
• Flexible schedules