Senior Talent Administrator and Coordinator

Summary

Join Cielo as a Senior Talent Administrator & Coordinator and accelerate your career! This fully remote position offers administrative support for the talent acquisition process, from pre-hire to post-hire activities. You will manage recruitment logistics, schedule interviews, process offers, and coordinate onboarding. The role requires experience in a TAC role and strong recruitment administration skills. A high school diploma is required, and Cielo TalentCloud ACE certification is preferred. The salary range is $28,000-$46,000, and benefits include various medical plans, STD/LTD/HSA, holiday pay, flexible PTO, 401k matching, and VTO.

Requirements

• High school diploma or equivalent required
• Previous experience in a TAC role
• Strong recruitment administration skill-set / competencies
• Knowledge of commonly used concepts, practices, and procedures within talent acquisition
• Fluent in English
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook
• Experience working with a mainstream ATS
• Ability to prioritize and organize own work
• Provide ability to provide a high level of customer service to colleagues and clients

Responsibilities

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Provide metric and pipeline reporting
• Lead independent discussions with candidates and Hiring Managers as needed
• Assist with the administration, optimization and use of the ATS
• Provide best practices and process improvements throughout the talent acquisition cycle
• Document process changes, such as process maps, team structure charts, detailed procedures, etc
• Identify and remediate workflow & system issues
• Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
• Act as a subject matter expert. Provide training and coaching to less experienced colleagues
• Provide other administrative support to recruitment team as needed

Preferred Qualifications

• Completed Cielo TalentCloud ACE certification preferred
• Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred
• Phone screening, scheduling, and coming from a healthcare background are necessary

Benefits

• Various medical plans based on coverage needed including medical, dental and vision
• STD, LTD, and HSA
• Holiday pay
• Flex Paid Time Off (PTO) model
• 401K with a match of 50% up to the first 4%
• Volunteer Time Off (VTO)