Sponsorship And Event Logistics Coordinator

Summary

Join Ragan Communications as a Sponsorship and Event Logistics Coordinator! This remote role (with regular travel to events in the New York Metropolitan Area or Chicago preferred) requires managing sponsor relationships, overseeing event logistics, and collaborating with various teams. You will be the primary point of contact for sponsors, ensuring their objectives are met. The position demands strong organizational skills, excellent communication, and at least 3 years of professional experience. Ragan offers a competitive salary, comprehensive benefits, and a flexible work environment.

Requirements

• Possess strong organizational and attention-to-detail skills
• Demonstrate effective time management and the ability to prioritize tasks
• Exhibit excellent communication and interpersonal skills, including the confidence to engage professionally with executive and C-level contacts
• Show adaptability and a customer-centric approach to problem-solving
• Hold a Bachelor’s degree from an accredited college or university
• Possess a proven ability to work collaboratively within a team
• Demonstrate advanced written and oral communication skills
• Possess strong multitasking skills and the ability to manage competing priorities
• Have at least 3 years of full-time professional experience in a corporate setting
• Be available for frequent travel

Responsibilities

• Serve as the primary point of contact for sponsors to ensure their objectives are met, including managing inquiries, deliverables, and deadlines
• Attend live events to manage all sponsorship logistics onsite including set up and tear down
• Assist the marketing team with various tasks while onsite when sponsorship duties allow
• Facilitate sponsorship activations such as private dinners, roundtables, and networking events at conferences
• Collaborate with the events team and venue partners to manage logistics and ensure successful execution
• Work cross-departmentally with digital, content, marketing, web, and design teams to fulfill both sponsorship deliverables
• Provide weekly updates on event and sponsorship logistics to the team
• Assist in creating reports to support sponsor renewals
• Travel regularly to attend and assist with live events
• Handle additional tasks as assigned

Preferred Qualifications

• Have previous experience in customer service, project management, or administrative support
• Be familiar with Asana or similar project management tools

Benefits

• Comprehensive health benefits
• 401(k) with a generous employer match
• Company-paid disability and life insurance
• Flexible work environment
• Generous PTO and paid holidays
• Learning and development opportunities
• Early Friday office closure year-round