Marketing Event Coordinator

Summary

Join ButterflyMX as a Marketing Event Coordinator and support our trade show and conference marketing efforts. You will plan and execute industry events, ensuring seamless coordination and effective brand representation. This role involves collaborating with internal teams, vendors, and event organizers to manage logistics, marketing materials, and communications. You will research and select conferences and trade shows, coordinate event logistics, manage exhibitor prospectuses, develop strategies to drive booth traffic, and create engaging content. The ideal candidate possesses strong organizational and project management skills, excellent communication skills, and experience in event planning and marketing. ButterflyMX offers a comprehensive benefits package.

Requirements

• Bachelor's degree, preferably in marketing
• 1-2 years of experience in event planning, marketing, or a related role
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously
• Excellent written and verbal communication skills
• Detail-oriented and proactive in problem-solving
• Experience coordinating logistics, working with vendors, and managing deadlines
• Experience working with Google’s Suite of Workplace Tools, WordPress, Hubspot, and Salesforce
• Ability to travel up to 10 times annually within the continental United States for onsite event management and support

Responsibilities

• Research, select, and register for conferences and trade shows, evaluating new opportunities based on team insights and industry trends
• Coordinate event logistics, including booth spaces, sponsorships, accommodations, and travel arrangements for team members
• Manage exhibitor prospectuses and order necessary services and supplies
• Develop and execute strategies to drive trade booth traffic
• Create engaging content for various platforms to build excitement before, during, and after events
• Provide pre-conference briefings and communicate with event representatives to ensure smooth onsite setup and troubleshooting
• Maintain and update conference supplies, brochures, and promotional items
• Analyze event success, gather feedback, and propose improvements for future participation

Benefits

• Comprehensive Medical (ButterflyMX covers 90% of the cost), Dental, and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
• 401(k) plan with a match
• 13 paid holidays, 25 PTO days
• Paid Family Leave
• Employee Assistance Program
• Quarterly self-care stipends
• Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance