Strategic Bids & Contracts Manager

Summary

Join Meteor as a Strategic Bids & Contracts Manager and take ownership of the entire bid process, from reviewing solicitations to preparing comprehensive responses. You will collaborate with internal and external stakeholders to gather necessary information, ensuring bids meet company margin requirements. This role also involves tracking bid results, analyzing contract performance, and developing reports. Additionally, you will assist with strategic sourcing activities, communicating with suppliers and disseminating information internally. The position requires strong organizational and communication skills, proficiency in Microsoft Office Suite, and a college degree. The role is remote (US only) and offers a competitive salary.

Requirements

• College degree or its equivalent required
• Ability to work independently, manage multiple priorities, handle regular interruptions
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers
• Excellent attention to detail
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat, and “web searching skills”

Responsibilities

• Prepare Proposals
• Review bid solicitations
• Acquire necessary information from internal and external parties
• Prepare response which may include cover letter, table of contents, forms, written response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, price lists, bonding, etc
• Ensure all bids are aligned with company margin requirements
• Package bids and mail to arrive prior to due date
• Maintain Dropbox Bid Department folder
• Tracking/Reporting
• Maintain calendar of upcoming bids and communicate with team
• Track bid results
• For awarded contracts, supply information to internal data entry team
• Track all contract awards in excel and communicate with quoting team
• Maintain SharePoint Contracts folder
• Analyze bid results and contract performance
• Develop recurring bid reports
• Strategic Sourcing
• Assistance with Strategic Sourcing communication with Meteorites – Strategic Sourcing Corner, formatted emails, etc
• Strategic Sourcing communication with suppliers – Introduction to new LESs, updated contact lists, etc
• Pull information from DOMO, our reporting and compilation program, and create reports as needed
• Assist with various Strategic Sourcing tasks as need arises
• Other Tasks
• Become knowledgeable in our contract offerings so you can answer questions from internal and external customers
• Assist Director of Strategic Sourcing with review of contracts
• Fill our necessary paperwork for district vendor registration/pre-qualification
• Prepare contract renewal paperwork
• Request and provide insurance certificates and bonding, when required
• Research of new markets, new bid opportunities, customers, etc
• Manage existing contract including submitting revision requests
• Create pricing structures with guidance from Director of Strategic Sourcing
• Create sell pricers (net pricing to customer), if needed
• Track contracts with liquidated damages and attain approval from leadership
• Track bonding efforts and communicate with Finance Department
• Ensure all price lists supplied to customer are free of net pricing or discounting

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace