Strategic Support Associate

Summary

Join our team as a Strategic Support Associate and work directly with our CEO, traveling extensively to document meetings, manage action items, and ensure effective communication. This dynamic role requires strong organizational and communication skills, proficiency in Microsoft Office Suite, and the ability to handle confidential information. You will gain valuable insights into high-level operations and strategic initiatives while supporting the CEO's daily activities. The ideal candidate possesses 2-5 years of experience in a similar role, preferably in a government, corporate, or executive environment. Extensive travel (75% or more) is required, and living near a major metropolitan airport is preferred.

Requirements

• Bachelor’s degree in business administration, management, or a related field
• 2-5 years of experience in a similar role, preferably in a government, corporate or executive environment that includes: Supporting executive leadership in a coordination and scheduling capacity
• Producing briefing memos to prepare an executive for meetings, including working with corporate staff to provide history of client contracts, research on meetings attendees, and more
• Preparing executive leadership for meetings, public appearances, and other engagements
• Anticipating and addressing issues before they arise, especially while travelling
• Serving as a liaison between executives and other team members, filtering communications as needed
• Flexibility to take on new travel assignments and meeting coordination with limited notice
• Ability to travel 75% of the time or greater, including last minute travel requirements as needed
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to handle confidential information with discretion
• Strong analytical and problem-solving skills
• Proficient in taking detailed and accurate notes during meetings
• Experience in tracking and managing action items to ensure timely completion

Responsibilities

• Accompany the CEO to meetings, both internal and external
• Take detailed and accurate notes during meetings
• Accurately transcribe detailed meeting notes, capturing key discussion points, decisions, and action items
• Produce clear, comprehensive summaries and reports for internal distribution and follow-up
• Distribute meeting notes and action items to relevant members of the executive team promptly
• Maintain an organized log of action items, track the progress of action items and ensure they are completed within the agreed timelines
• Follow up with team members to ensure accountability and provide regular status updates to the CEO
• Serve as a coordinator between the CEO and other executives and external stakeholders
• Facilitate communication and ensure the CEO is informed of critical issues
• Draft reports, presentations, and other documents for the CEO
• Lead and manage special projects as assigned by the CEO
• Ensure projects are completed on time and within scope
• Collaborate with various departments to achieve project objectives
• Handle highly confidential information with utmost discretion
• Maintain confidentiality of sensitive information, including strategic plans, financial data, and personnel matters
• Ensure information is shared on a need-to-know basis to protect the company’s interests
• Perform other duties as assigned and complete required annual training

Preferred Qualifications

• An MBA or other advanced degree
• Residing in the Washington, DC (or DMV) area