People Operations Support Associate
Prompt Therapy Solutions Inc
๐Remote - Worldwide
Please let Prompt Therapy Solutions Inc know you found this job on JobsCollider. Thanks! ๐
Job highlights
Summary
Join Prompt, a rapidly growing healthcare technology company, as a People Operations Support Associate. You will provide critical administrative support to the VP of People Operations, managing calendars, preparing communications, and maintaining HR systems. Responsibilities include onboarding/offboarding support, recruitment coordination, and generating reports. The ideal candidate possesses strong organizational skills, technical proficiency, and excellent communication skills. This role offers a remote/hybrid work environment, competitive salary, potential equity compensation, and comprehensive benefits.
Requirements
- Bachelorโs degree in Human Resources, Business Administration, or a related field, or equivalent work experience
- 1-3 years of experience in an HR, People Operations, or administrative role, preferably in a high-growth or SaaS environment
- Familiarity with software tools and systems with a willingness to learn and adapt to new platforms as needed
- Exceptional organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines
- Comfortable learning and managing People software systems and tools, with strong Excel or Google Sheets skills for reporting and analysis
- Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels
- A proactive, resourceful mindset with the ability to troubleshoot and resolve issues independently
- Strong commitment to handling sensitive information with discretion and integrity
- Thrives in a fast-paced, dynamic environment and is open to taking on new challenges and responsibilities
- A team player who works effectively across departments and with external vendors
Responsibilities
- Direct Support to the VP of People Operations
- Manage the VPโs calendar occasionally, schedule meetings, and coordinate with internal and external stakeholders
- Prepare agendas, take detailed notes during meetings, and track follow-ups to ensure timely execution of action items
- Assist with drafting emails, presentations, and reports to support the VPโs strategic initiatives
- Organize and maintain confidential documents and files, ensuring they are readily accessible when needed
- General Administrative Support
- Monitor and organize the People Operations inbox, responding to routine inquiries or escalating as needed
- Prepare and distribute company-wide communications on behalf of the People Ops team
- Maintain and update organizational charts, contact lists, and other key resources for the team
- Coordinate with external vendors and partners to ensure timely delivery of services related to HR or People Ops functions
- Administrative Ownership of People Ops Software
- Serve as the primary administrator for some of the People software tools
- Ensure data integrity by entering, auditing, and maintaining employee records across all systems
- Train managers and employees on how to use People software effectively and troubleshoot system-related issues
- Generate regular and ad-hoc reports from software tools to support data-driven decision-making for the VP and other leaders
- Collaborate with IT and vendors to resolve technical issues or implement new features in People software
- Identify opportunities to optimize system workflows and recommend improvements
- Recruitment Coordination
- Schedule interviews and manage hiring-related communications on behalf of the People Ops team
- Onboarding and Employee Engagement
- Collaborate with the People Ops team to support new hire onboarding processes
- Support employee engagement initiatives by assisting with logistics and communications
- Data and Reporting
- Generate reports on headcount, turnover, and other people metrics to support the VPโs presentations to leadership
- Maintain HR system integrity and ensure all employee data is accurate and up to date
Benefits
- Competitive salaries
- Remote/hybrid environment
- Potential equity compensation for outstanding performance
- Flexible PTO
- Company-wide sponsored lunches
- Company paid disability and life insurance benefits
- Company paid family and medical leave
- Medical, dental, and vision insurance benefits
- Discounted pet insurance
- FSA/DCA and commuter benefits
- 401k
Share this job:
Disclaimer: Please check that the job is real before you apply. Applying might take you to another website that we don't own. Please be aware that any actions taken during the application process are solely your responsibility, and we bear no responsibility for any outcomes.
Similar Remote Jobs
- ๐United States
- ๐India
- ๐ฐ$55k-$70k๐United States
- ๐India
- ๐United States
- ๐United States
- ๐ฐ$50k-$60k๐Worldwide
- ๐Worldwide
- ๐Worldwide
Please let Prompt Therapy Solutions Inc know you found this job on JobsCollider. Thanks! ๐