Strategic Support Associate

Summary

Join us as a Strategic Support Associate and play a pivotal role in our company's strategic operations. Working closely with the CEO, you will document meetings, manage action items, and ensure their timely completion. This dynamic role involves extensive travel and interaction with key stakeholders. You will gain valuable insights into high-level operations and strategic initiatives while working directly with leadership. The ideal candidate thrives in a fast-paced environment and possesses strong organizational, communication, and problem-solving skills. This position offers the opportunity to make a significant impact and contribute to the company's success.

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to handle confidential information with discretion
• Strong analytical and problem-solving skills
• Proficient in taking detailed and accurate notes during meetings
• Experience tracking and managing action items to ensure timely completion
• Bachelor’s degree in business administration, management, or related field
• The ability to travel 75% of the time or greater, including last-minute travel requirements as needed
• 2-5 years of experience in a similar role, preferably in a government, corporate or executive environment that includes: Supporting executive leadership in coordination and scheduling capacity
• Producing briefing memos to prepare an executive for meetings, including working with corporate staff to provide history of client contracts, research on meeting attendees, and more
• Preparing executive leadership for meetings, public appearances, and other engagements
• Anticipating and addressing issues before they arise, especially while travelling
• Serving as a liaison between executives and other team members, filtering communications as needed
• Flexibility to take on new travel assignments and meeting coordination with limited notice

Responsibilities

• Accompany the CEO to meetings, both internal and external
• Take detailed and accurate notes during meetings
• Accurately transcribe detailed meeting notes, capturing key discussion points, decisions, and action items
• Produce clear, comprehensive summaries and reports for internal distribution and foll0w-up
• Distribute meeting notes and action items to relevant members of the executive team promptly
• Maintain an organized log of action items, track the progress of action items, and ensure they are completed within the agreed timeline
• Follow up with team members to ensure accountability and provide regular status updates to the CEO
• Serve as a coordinator between the CEO and other executives and external stakeholders
• Facilitate communication and ensure the CEO is informed of critical issues
• Draft reports, presentations, and other documents for the CEO
• Lead and manage special projects as assigned by the CEO
• Ensure projects are completed on time and within scope
• Collaborate with various departments to achieve project objectives
• Handle highly confidential information with utmost discretion
• Maintain confidentiality of sensitive information, including strategic plans, financial data, and personnel matters
• Ensure information is shared on a need-to-know basis to protect the company’s interests
• Perform other duties as assigned and complete the required annual training

Preferred Qualifications

• An MBA or other advanced degree is often preferred
• Residing in the Washington, DC (or DMV) area is preferred