Talent Acquisition Operations Coordinator

Summary

Join Bond Vet as a Talent Acquisition Operations Coordinator and become the backbone of our recruiting infrastructure. You will manage key systems, build process efficiencies, coordinate analytics, and ensure an exceptional experience for candidates and stakeholders. This role involves optimizing TA platforms, managing vendor relationships, tokenizing outreach, and auditing workflows. You will also support recruiting processes, onboard new team members, assist with sourcing, and build performance dashboards. Additionally, you will support recruitment events and collaborate with various teams to improve the candidate and new hire experience. This position requires 1–3 years of experience in recruiting coordination or HR admin, strong system proficiency, excellent organizational skills, and clear communication.

Requirements

• 1–3 years of experience in recruiting coordination, recruiting ops, or HR admin (healthcare or multi-site experience a plus)
• Strong comfort with applicant tracking systems (especially Greenhouse), data reporting tools, and productivity platforms
• Excellent organizational skills and ability to manage multiple moving pieces at once
• Clear, professional communication style and a service-oriented mindset
• Passion for improving candidate experience and operational efficiency
• Ability to recognize and appropriately handle highly sensitive and confidential information
• Proficient with Google suite

Responsibilities

• Maintain and optimize key TA platforms and systems (including Greenhouse and others), overseeing account permissions, templates, and hygiene (e.g. prospect/candidate cleanup, scorecards, interview kits)
• Serve as the primary point of contact for system vendors and manage relationships with the ATS, job boards, and background check provider
• Tokenize outreach templates and ensure personalized, compliant, and scalable communications
• Audit offer approvals and requisition workflows to ensure consistency and compliance
• Own key administrative processes including waiver and background check workflows, requisition submissions, and the recruiting inbox
• Onboard and train new TA and Field Ops team members on Greenhouse best practices and expectations
• Assist recruiters with sourcing projects as needed
• Build dashboards and reports using Greenhouse, CRM tools, and data analytics platforms (e.g., DOMO) to assess the performance of the TA team and recruiting channels
• Analyze recruitment funnel data and provide insights to drive strategy
• Support recruitment events including conferences and CE logistics—handling SWAG procurement, travel coordination, certificate management, and vendor registration
• Collaborate with the marketing and people teams to improve the new hire and candidate experience
• Partner with the People team to refine the onboarding journey
• Coordinate with hiring managers, recruiters, and medical leaders to ensure alignment and transparency across the hiring process

Benefits

• $60,000-$80,000 Depending on Experience
• Work-life flexibility
• Competitive pay